"Staff Assistant I, College Of Social Sciences, Mathematics And Education"

Staff Assistant I, College Of Social Sciences, Mathematics And Education

R0009603 Tampa

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Position Details

The College of Social Sciences, Mathematics and Education (CSSME) at The University of Tampa has two openings for a Staff Assistant I. These positions will provide administrative support to academic departments, working directly with department chairs and supporting faculty across select departments.

Responsibilities

• Departmental Operations and General Administrative Support. Manage departmental operations by assisting department chairs and providing general support to faculty, including general correspondence, coordinating appointments and meetings, disseminating departmental information and materials, and coordinating logistics for departmental events.
• Fiscal Management. Monitor and maintain departmental budgets and financial records. Assist the department chair with initiating and organizing budget requests. Perform procurement activities and accurately track department and grant purchasing and expenditures. Facilitate expense reimbursement requests. Serve as a resource for faculty who have questions about budget, expense management, etc.
• Hiring and Personnel. Collaborate with the Dean's Office, Human Resources, and department chairs and faculty to hire full-time and part-time faculty and/or staff. Manage requests for overload pay, supplemental pay, summer pay, and grant pay. Enter data in Workday, including position descriptions for job advertisements. Assist HR and the department chair with faculty onboarding processes.
• Travel Management. Coordinate and oversee faculty and student travel activities, working with the Dean's Office to allocate and track professional development funds. Schedule and manage travel arrangements for guests to campus, including candidates for faculty searches, and process related expenditures.
• Other duties as assigned.
• Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of all cultures and backgrounds.

Qualifications

• High school diploma required. Two years of college is preferred.
• Minimum 2 years of administrative experience.
• Database management and data entry skills required.
• Proficient in MS-Office.
• Excellent written, oral, interpersonal and customer service skills required.
• Ability to multi-task, establish priorities, and manage time wisely.
• Attention to detail and organizational skills needed.
• Knowledge of, or the ability to learn quickly, The University of Tampa software programs such as Workday, Watermark, Navigate, and Microsoft Office.
• Willingness to embrace new technologies and innovative organizational practices.

Required Attachments

Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

1. Cover letter
2. Resume

Pay Rate

$18.47 per hour

Work Schedule

Monday through Friday from 8:30 a.m. to 5:00 p.m. Summer: Monday through Thursday from 8:00 a.m. to 5:30 p.m. Occasional evenings and weekends may be required.

The University of Tampa offers great benefits to include: FREE Tuition, Generous paid leave, Wellness initiatives, 100% Employer-Funded Health Reimbursement Account, 100% Employer-Paid Short & Long Term Disability Insurance, 100% Employer-Funded Employee Assistance Program, Discounted On-Campus Dining Meal Plans, FREE On-Campus Parking, FREE Access to Campus Amenities (pool, library, campus events and more), Fitness Center, Pet Insurance, Flexible Spending Accounts, And more!

Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

To apply, visit https://utampa.wd1.myworkdayjobs.com/en-US/Staff/job/Tampa/Staff-Assistant-I--College-of-Social-Sciences--Mathematics-and-Education_R0009603-1.