Strategic Events Manager

Posting Context Statement

Reporting to the Assistant Director of Strategic Events, this position works with the Strategic Events team in the planning, developing and the execution of strategic events and to garner maximum exposure and support for the university’s mission, goals and priorities. This position collaborates with colleagues in the University of Idaho Foundation, University Events and the President and Provost offices. The position provides event support and guidance, ensuring that all events advance the university’s brand, organizational objectives and development strategies.

Position Overview

The Strategic Events Manager oversees the organization, management and event support for all university events.

Duties will include:

• Project management of executive-level university events
• Maintain operating budgets
• Sourcing and managing external suppliers and vendors
• Serve as communication, marketing and guest services specialist for events
• Manage and analyze event data
• Managing, coordinating and facilitating unified communications for events
• Serve as an expert resource for the campus event registration system
• Coordinate and collaborate with internal and external staff, faculty and volunteers Collaborating with internal departments
• Other duties as assigned

Required Experience

• Three years of event leadership and management experience including: Development and implementation of programs, activities and large-scale projects, which include conceptualizing, coordinating detailed plans and follow through to meet deadlines; Execution of outcome-based events that promote or advance a brand and/or support organizational objectives; Managing multiple projects and events with competing timelines

Required Education

High School Diploma or equivalent

Required Other

• Willingness to travel and work extended hours with a flexible schedule, which may include weekends and holidays
• Must have valid driver’s license and ability to meet U of I driving requirements

Additional Preferred

• Experience in marketing design and communications
• Knowledge of event industry standards, best practices, and trends
• Experience in fundraising or advancement
• Exceptional verbal and written communication and editing skills
• Demonstrated accuracy and attention to detail and meticulous organizational skills
• Experience using Constituent Relationship Management (CRM) technology and event management software
• Two years of project management experience
• Experience in operational efficiency and optimal use of resources; an aptitude for use of data and metrics in decision-making; the ability to plan, monitor, and tightly manage a budget
• Demonstrated ability to maintain a calm and professional demeanor in a high-stress environment, identifying and independently resolving problems swiftly