Founded in 1917, Providence College (PC) is a premier Catholic
liberal arts institution steadfastly committed to academic
excellence through a dynamic core curriculum, a distinctive
Development of Western Civilization Program, and abundant
experiential learning opportunities. The only U.S. higher education
institution administered by the Dominican Friars, PC is committed
to providing a variety of opportunities for intellectual, social,
moral, and spiritual growth in a supportive environment. Providence
College believes that cultural and intellectual pluralism is
essential to the excellence of its academic programs, and strives
to foster an academic culture and campus community reflecting the
global environment in which we live and work.
The approximately 105-acre campus is situated in Rhode Island’s
capital city and is close to the many cultural and educational
offerings of Rhode Island’s “renaissance city.” Additionally,
Providence is located an hour from Boston and just a few hours from
New York City.
For years, Providence College has been recognized in the
U.S.
News & World Report “Regional Universities – North
Category” and has been commended by several other ranking
publications.
Overview
Provide administrative support to the Bursar’s Office/Student
Accounts in the day-to-day operations of the office. This is a
part-time position with approximately 25 hours per week.
Duties and Responsibilities
- Manage the Bursar and Refund email inboxes by responding to
student and departmental inquiries in a timely and professional
manner. Review, process, and post student refund requests
accurately to student accounts while ensuring compliance with
institutional policies and procedures. Process monthly invoice
payments to Brinks, verify billing accuracy, and maintain
appropriate documentation to support timely payment processing and
account reconciliation. (40%)
Provide front office coverage as needed, particularly during
lunch periods and staff absences, to ensure uninterrupted customer
service. Answer and direct incoming phone calls, process and
distribute incoming and outgoing mail, and assist students,
parents, faculty, and other visitors with inquiries and requests.
Deliver professional, courteous, and efficient support while
maintaining a welcoming and service-oriented office environment
(35%)
Monitor and maintain petty cash funds, ensuring accurate
accountability, security, and compliance with established financial
policies and procedures. Perform cash and check reconciliation by
verifying, posting, and endorsing payments accurately and in a
timely manner. Research and resolve discrepancies, maintain
detailed financial records, and support audit and reporting
requirements to ensure the integrity and accuracy of cash-handling
operations. ( 25%)
MARGINAL DUTIES:
- Perform all other duties as may be required.
Education and Experience
- High School education or equivalent.
- One to three years of related experience or an equivalent
combination of education and experience.
- Intermediate proficiency with Microsoft Office Suite, including
Excel, Word, PowerPoint)
- Intermediate proficiency using Cashnet system.
- Customer service-oriented.
- Excellent organizational and communication skills required
- Ability to learn, communicate, and apply new systems and
processes
- Excellent attention to detail, time management, and the ability
to multi-task in a fast pace-environment
- Excellent follow-through skills, highly organized, flexible,
and attentive to deadlines and priorities
- Ability to maintain confidentiality
Supplemental Information
PHYSICAL DEMANDS:
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this position. Reasonable accommodations may
be made to enable individuals with disabilities to perform the
essential functions.
- Sitting in a normal seated position for extended periods of
time
- Reaching by extending hand(s) or arm(s) in any direction
- Finger dexterity required to manipulate objects with fingers
rather than with whole hand(s) or arm(s), for example, using a
keyboard
- Communication skills using the spoken word
- Ability to see within normal parameters
- Ability to hear within normal range
- Ability to move about
DISCLAIMER: This job description indicates the general
nature and level of work expected of the incumbent. It is not
designed to cover or contain a comprehensive listing of activities,
duties, or responsibilities required of the incumbent. Incumbent
may be asked to perform other duties as required.