"Student Affairs Coordinator"

JR0000056648

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This temporary position, based in the McGill Engineering Student Centre, is ending on June 30, 2025, with the possibility of renewal.

Position Summary:

Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves documents related to admissions, registration, graduation and submission of grades. Coordinates activities related to admissions, examinations, registration and graduation. Advises students and resolves problems in relation to their file. Produces and coordinates distribution of documents.

Major Duties and Responsibilities:

• Receives and provides detailed information and explanations to students. Participates in the organization of admissions and registration. Prepares, examines and verifies admissions and registration session files. Ensures follow-up. Completes and approves forms concerning course or program changes, interdepartmental or inter-university registration, and residency and internship programs.
• Coordinates application process for awards, scholarships and fellowships. Distributes application forms and provides information on procedures and deadlines. Verifies that student files are complete and, as required, ensures necessary linkage with admissions process.
• Liaises with students, teaching staff, departments, faculties, services, high schools, CEGEPS, training centers, and university and governmental authorities. Provides explanations related to academic regulations, student records, programs and calendars.
• Maintains filing system and prepares material for archiving. Performs data entry and updating of student files. Resolves related problems.
• Produces reports and statistics involving the determination of variables, sorting queries and the selection of format.
• Produces and signs correspondence and instructions related to the duties of the position. Types various documents. Compiles information, updates, formats and edits, for grammar and accuracy, unit publications related to student affairs. Coordinates publication of materials in consultation with appropriate resource persons including maintaining and updating Web pages.
• Maintains up-to-date knowledge of current policies, procedures and regulations.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and Abilities:

Seeking an individual who is enthusiastic and detail-oriented to provide support to the McGill Engineering Student Centre and to ensure its smooth functioning.

Experience with students and student records at the university level required. Experience with student funding and BSAC an asset. Proven client-focus and ability to establish productive relationships with students, professors, and industry liaisons. Strong ability to multi-task, prioritize and work under pressure to meet multiple deadlines in a fast-paced, dynamic environment. Proven organizational skills and ability to multi-task and track data in order to meet deadlines. Demonstrated ability to clearly transmit and receive information. Demonstrated ability to listen and to assist students with problems. Proven ability to work in a PC environment using Microsoft Office (Excel; Word; PowerPoint) spreadsheets, word-processing, databases, Minerva and Banner SIS. Strong verbal and written communication skills in English and French. Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4.

Minimum Education and Experience:

DEP - Office Systems 4 Years Related Experience / DEP - Secretarial StudiesHourly Salary:

(MUNACA Level F) $29.42 - $36.46Hours per Week:

33.75 (Full time)Supervisor:

Student Affairs ManagerPosition End Date (If applicable):

2025-06-30Deadline to Apply:

2024-08-16McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.