Student Affairs Program Manager

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Manage student financial support for the College of Pharmacy's scholarship programs and student funding for doctoral programs. Provide financial literacy training and advising to all students in the College.

40% PhD Student financial support management

Manage 120-150 PhD student support budget that is comprised of both sponsored and non-sponsored accounts for doctoral students in the College of Pharmacy, involving communication with faculty, department chairs, deans, other administrators, and students. Process student aid and benefits, and work with college HR on GSA appointments; ensure all funded students receive appropriate funding, tuition waivers, benefits, and notifications about their funding on time. Perform operational budget-related tasks for the programs, including those associated with GSI positions, provide relevant information and feedback to the Assistant Director of Graduate Affairs for GSI budget planning and related decisions, awarding of fellowships, appointing GSAs, and working with other units for administration and implementation of training grants and third-party support. Monitor changes in support affecting budget and evaluate various courses of action regarding changes and future support needs. Develop budget reports both to internal and external constituencies. Maintain funding history in COP Graduate Funding database requiring data entry and validation into College Graduate Funding system. Work proactively with finance team on reconciliation efforts.

30% College Scholarship management

Manage $2 million PharmD/BS scholarship support budget and procedures. Process student scholarships, assign and communicate awards, track award amounts and manage summary reports. Work proactively with the central Office of Financial Aid to monitor federal aid for students. Maintain list of external scholarships for regular notification to eligible students. Support efforts with Office of Pharmacy Advancement to acknowledge and thank student awards with donors.

25% Financial literacy

Develop robust financial literacy programming for all students including budgeting, forecasting, and optimal loan payment strategy workshops. Meet with all students to ensure financial aid needs and effective planning/budgeting strategies are met.

5% Website, Student Financial Aid Handbook, and events

Assist with financial resources information in the Student Handbook and College website as it relates to funding and scholarships; maintain PharmD Financial Aid handbook. As a member of the Student Services team this position will participate in the planning and execution of all College events as needed such as orientation, white coat, and commencement, and provide back up support to other student services activities as needed.

Bachelor's degree or an equivalent combination of education and experience. Considerable experience in student services work. Considerable knowledge of University policies and procedures relating to student affairs and student funding experience, especially graduate student funding. Strong attention to detail, strong math skills, and strong organizational, interpersonal, and communication skills. Demonstrated passion for working with students. Ability to work independently and to juggle multiple, complex processes efficiently. Proficiency in MS Excel and reasonable experience with other MS Office applications. Reasonable experience in MPathways Student systems. Experience in creating queries in Business Objects or willingness to learn.