"Student and Academic Administration Officer"

Job Description:

• Faculty of Science
• Full-time, permanent position
• Base salary will be in the range of $82,133.76 - $91,295.50 + 17% Superannuation (HEW Level 5)
• Based at our St Lucia location

About This Opportunity

Are you passionate about supporting students and providing exceptional service in a vibrant academic environment? In this role, you’ll join the School of Chemistry and Molecular Biosciences at UQ’s St Lucia campus, where you’ll provide high-quality customer service and administrative support across programs and courses. You’ll take ownership of a diverse range of student and academic administration tasks — from enrolments, examinations, and course administration to problem-solving and maintaining systems — while delivering friendly, accurate, and informative advice to students, professional staff, and academic staff alike.

Key responsibilities will include:

• Provide timely and accurate information to students, staff, and stakeholders in line with University policies and procedures.
• Process and coordinate student administration tasks including admissions, enrolments, examinations, timetabling, progression, and study abroad.
• Prepare documentation and recommendations to support decision-making on student matters.
• Assist with academic administration tasks such as updating electronic course profiles, Blackboard sites, exam papers, grade uploads, and amendments.
• Review and maintain the accuracy of student information across databases, websites, and publications.
• Provide secretarial and administrative support for committees, meetings, and working groups.
• Support student engagement activities such as UQ Open Day, Courses and Careers Days, and other outreach events.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: Up to 26 weeks paid parental leave/paid primary care leave, 17% superannuation contributions + 17.5% annual leave loading, Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight, Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family, Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program, On campus childcare options, Affordable parking (from just $6.15 a day), Salary packaging options.

About You

• Undergraduate degree in a relevant field, or equivalent combination of experience and/or education.
• Understanding of student and academic administration processes, or ability to quickly develop this knowledge.
• Strong organisational skills with the ability to prioritise tasks and meet deadlines.
• High attention to detail and accuracy in written work.
• Ability to exercise initiative, sound judgment, and work independently.
• Excellent written, oral, and interpersonal communication skills.
• Collaborative team player with the ability to work effectively across units.
• Commitment to providing high-quality customer service.
• Ability to engage with and communicate effectively with students from diverse backgrounds.
• Experience in a tertiary education environment or large organisation in student administration is desirable. Experience in a tertiary education institution or large organisation in student administration is highly regarded, with knowledge of University student systems desirable. The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Prycilla Rehm at p.rehm@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: Resume, A cover letter summarising how your background aligns with the 'About You' section. Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. Applications close Sunday 12 October at 11.00pm AEST (R-56286).