"Student Assistant - Engagement and Service"

Job Details

Job Title: Student Assistant - Engagement and Service
Location: UWG Recruiting Location
Regular/Temporary: Temporary
Full/Part Time: Part-Time
Job ID: 289815

About Us

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 14,400+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more!

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.

Job Summary

ADMINISTRATIVE:

• Support various administrative functions, including but not limited to answering phone calls, duplicating documents, managing email correspondence, affixing stamps to posters, and facilitating reservation processes
• WolfConnect: serve as a student administrator¿ managing the engagement software, posting events, uploading attendees, granting user access, assisting Registered Student Organizations
• Support newly-hired Center for Student Involvement and Inclusion (CSII) Engagement and Service Representatives and newly appointed Registered Student Organization leaders and advisors
• Ensure accurate record-keeping and data management by organizing information to support efficient and effective operations
• Assist with various surface-level duties enhancing the experiences and initiatives supporting the following CSII functional areas: Diversity, Equity, & Inclusion; Student Involvement; Leadership Programs; Volunteer Programs; and Fraternity & Sorority Life; and, Marketing
• Craft compelling and informative monthly newsletters, curating content and ensuring timely distribution to keep campus stakeholders informed and engaged.
• Support seamless financial processes by assisting with purchases, tracking expenditures, and maintaining organized financial records
• Attain knowledge of Policies, Procedures, and Requirements for Registered Student Organizations, Wolf Code, University Legal, Student Activities Fees and Budget Allocation, and other areas revolving around campus events

MANUAL TASKS:

• Assist with maintaining, organizing, and moving/storing supplies
• Safely operate university golf carts to transport individuals, materials, and equipment across campus while adhering to established safety guidelines and protocols
• Safely operate university golf carts to transport materials, and equipment while adhering to established safety guidelines and protocols
• Conduct and maintain inventory of supplies and equipment

EVENT MANAGEMENT:

• Conceptualize and execute innovative event ideas, ensuring seamless planning, coordination, and successful implementation
• Assist the Center for Student Involvement and Inclusion with pre-event planning duties (e.g., creating reservations, vendor inquiries, etc.)
• Assist the Center for Student Involvement and Inclusion with event setup, implementation, and breakdown
• Assist with contingency plans for emergencies or unforeseen circumstances
• Assemble various event components/decorations using manually operated hand tools
• Develop engaging and informative educational components through research, curriculum design, and content creation to enhance the learning experience
• Assist supervisor with inquiring quotes and contracts with vendors, including catering services, audio-visual equipment providers, transportation services, and other suppliers on and off campus
• Adhere to strategies regarding crowd management to ensure safety and orderly conduct during events, utilizing communication and organization skills to handle diverse situations

Required Qualifications

• Must be a current University of West Georgia student enrolled in a minimum of six credit hours and maintaining at least a 2.0 cumulative grade-point average.
• Valid, non-provisional driver's license
• Ability to work evenings and weekends
• Strong oral and verbal communication skills
• Strong Interpersonal skills
• Flexible
• Adaptable

Preferred Qualifications

• Ability to work with diverse audiences
• Knowledge of the University of West Georgia¿s student community
• Knowledge of current trends in student engagement and programming

Physical Requirements

• Some lifting (approximately up 50 pounds)

Required Documents to Attach

• Resume
• Cover Letter
• Driver's License

Knowledge, Skills, & Abilities

• Proficiency in Microsoft Office (Word, PowerPoint, Excel, OneDrive, etc.), Adobe, Canva, and Google Suites

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at <https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct>.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at <https://www.usg.edu/policymanual/section6/C2653>.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50)