"Student Employment Specialist"

Job Description

Student Employment Specialist

Wright State University

EEO Statement: Wright State University is an equal opportunity employer.

Faculty Rank or Job Title: Student Employment Specialist

Job Category: Administrative (exempt/non-exempt)

Department: Human Resources

EEO number: 26P050

Position FTE: 100%

Minimum Annual or Hourly Rate: 50,000

Salary Band: UC S04

Job Summary/Basic Function
The Student Employment Specialist manages compliance, program development, and student experience for the university's student employment program. This role promotes a "students first" philosophy by ensuring that campus jobs are not only a means of financial support but also key opportunities for experiential learning and future career preparation. This position ensures adherence to federal/state regulations (including Federal Work-Study), expands student employment opportunities through partnerships with on-campus vendors and community service organizations, and enhances the student employment experience through onboarding, orientation, and career-readiness initiatives.

Minimum Qualifications

• Bachelor's degree and at least two years OR associate's degree and four years of related experience in student employment, human resources, payroll, or higher education administration.
• Integrity and judgement necessary to maintain strict confidentiality at all times.
• Demonstrated commitment to student development and exceptional customer service.
• Proven ability to act independently and collaboratively as part of a team.
• Experience with program development, student engagement, or experiential learning.
• Excellent communication, organizational, and problem-solving skills.

Preferred Qualifications

• Strong knowledge of federal and state student employment regulations.
• Experience developing student-focused programming or training.
• Understanding of experiential learning and career readiness models.
• Experience in higher education or student services.

Essential Functions and percent of time

35% Regulatory Compliance & Program Management

• Ensure compliance with federal and state regulations, including Federal Work-Study (FWS), Ohio Public Employees Retirement System (OPERS), and institutional policies.
• Partner with Financial Aid to manage FWS eligibility, placements, and fund usage.
• Maintain records, audit documentation, and compliance reporting.
• Expand FWS community service opportunities and coordinate with on-campus vendors to broaden employment options.

30% Student-Centered Experience & Program Development

• Work with the Centers of Excellence in Talent and Training, as well as the Student Employment Coordinators to design and deliver onboarding and orientation programs for student employees.
• Promote student employment as experiential learning aligned with career readiness competencies.
• Collaborate with Career Services and academic units to integrate student employment into professional development pathways.
• Lead student recognition initiatives, such as Student Employee Appreciation Week.

20% Support & Guidance for Supervisors and Students

• Coordinate with the Student Employment Coordinators to provide guidance, training, and resources to supervisors and departments to ensure consistent understanding of student employment policies, procedures, and compliance requirements.
• Develop and implement NACE Career Readiness Competency training for hiring managers and students.
• Deliver workshops and develop resources that support mentoring and supervision of student employees.

10% Data, Assessment & Continuous Improvement

• Collect and analyze student employment data to assess program effectiveness.
• Provide recommendations to improve student employment processes and student outcomes.

5% Other Duties

• Undertake other duties as assigned in support of HR and student experience initiatives.

Working Conditions
This position operates in a professional office environment, both on campus and in remote settings as needed. Standard work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional evening or weekend hours to support student programming or peak employment periods. The role requires regular use of a computer, phone, and other standard office equipment. The position may involve periods of sitting, standing, or walking.To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants

First Consideration Date: 10/09/2025

Closing Date:

Open Until Filled: Yes

To apply, please visit: https://jobs.wright.edu/postings/21508