Summer Event Assistant - Temporary

Job Description Summary

The Temporary Evening Event & Program Assistant serves as the primary on-site university representative during evening hours throughout the summer conference and camps season. This role is responsible for supporting a wide range of campus programs by ensuring smooth operations, policy compliance, and a high-quality guest experience.

Responsibilities

• Serve as the primary on-site university representative during evening hours
• Provide supervision for programs involving minors, ensuring adherence to university policies and approved program structures.
• Coordinate with campus partners (Public Safety, Facilities, Custodial, AV)
• Provide event support for various programs throughout campus.
• Assist with participant check-in/out, wayfinding, room access coordination, and general event logistics.
• Support policy compliance and risk management protocols with contract-related documentation and coordination as needed.
• Assist with event setup, transitions, and breakdown as needed.
• Manage evening check-ins, guest services, and program support
• Serve as a point of contact for conference organizers and participants, helping to resolve issues in real time and enhance the overall guest experience.
• Maintain clear communication and documentation of evening activities

Required Qualifications

• Experience in staffing events or customer service experience.
• Strong organizational and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal and customer service skills; ability to interact professionally with a wide range of stakeholders.
• Ability to work independently and exercise sound judgment, particularly in evening and after-hours situations.
• Evening and weekend availability required.
• Position requires walking across campus, light lifting, and active, on-site engagement throughout the shift.
• Must be reliable, responsive, and detail-oriented.

Desired Qualifications

• Experience in event coordination, hospitality, higher education, or a related field preferred.
• Experience working with youth programs or camps is highly desirable.