Job Details
Posting Number: S15418P
Working Title: Supervision Coordinator – Limited Term
Department: COE-Educational Theory & Pract
About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university ( https://www.uga.edu/ ). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens,…
approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department: As the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education (MFE COE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFE COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education.
College/Unit/Department website: https://coe.uga.edu/directory/educational-theory-and-practice/
Posting Type: External
Retirement Plan: TRS or ORP
Employment Type: Employee
Benefits Eligibility: Non-Benefits Eligible
Full/Part time: Part Time
Additional Schedule Information: This position will be 19 hours per week.
Advertised Salary: Commensurate with Experience
Posting Date: 07/10/2026
Open until filled: Yes
Proposed Starting Date: 09/01/2026
Location of Vacancy: Athens Area
EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement: The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Classification Title: Academic Program Coord II
FLSA: Exempt
FTE: .475
Minimum Qualifications: Bachelor’s degree in a related field or equivalent and 2 years of professional experience
Position Summary: The Supervision Coordinator supports and coordinates the Elementary program in the Department of Educational Theory and Practice (ETAP) with an emphasis on university supervision and clinical practice. Ensures effective onboarding, assignment, support, and evaluation of university supervisors while maintaining compliance with ETAP, COE, and GAPSC guidance. Manages program documentation, systems, and partnerships to support high‑quality supervision experiences for teacher candidates. This position has a limited-term appointment, which is expected to end June 30, 2027. The position may be extended beyond the initial term, contingent upon continued funding.
Knowledge, Skills, Abilities and/or Competencies:
- Strong knowledge of academic program coordination, clinical practice, and supervision models.
- Ability to interpret and apply institutional, Elementary program, ETAP, COE, and GAPSC policies and guidance.
- Strong organizational skills with attention to detail and documentation accuracy.
- Effective communication and relationship‑building skills with faculty, supervisors, students, and external partners.
- Proficiency with data management systems, CRM tools, and collaboration platforms (e.g., SmartSheets).
- Ability to manage multiple priorities, meet deadlines, and support continuous improvement.
Physical Demands: Sitting and standing for extended periods.
Is driving a responsibility of this position?: No
Is this a Position of Trust?: No
Does this position have operation, access, or control of financial resources?: No
Does this position require a P-Card? : No
Is having a P-Card an essential function of this position? : No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications): No
Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities:
Program Planning, Coordination, and Assessment
- Plan, coordinate, and support academic and supervision‑related programs in alignment with the ETAP and the Elementary program goals and priorities.
- Develop and maintain program calendars, timelines, and documentation to ensure consistent implementation.
- Create and manage program materials, procedures, and guidance for university supervisors and related stakeholders.
- Monitor program performance, assess outcomes, and recommend adjustments to improve effectiveness and consistency.
- Utilize CRM systems, SmartSheets, or other platforms to organize data, track participation, and facilitate communication and outreach.
Percentage of time: 10
University Supervisor Coordination and Support
- Collaborate with the ETAP Department Head, Elementary Program Coordinator, and COE Office of Clinical Practice (OCP) to onboard qualified university supervisors in accordance with ETAP, COE and GAPSC guidance.
- Assign, support, and evaluate university supervisor roles and responsibilities, including doctoral students and part‑time supervisors.
- Maintain accurate and current records with the Office of Clinical Practice identifying university supervisor and teacher candidate pairings.
- Meet regularly with university supervisors to discuss teacher candidate progress, site‑specific needs, feedback practices, mentor teacher collaboration, and supervision structures.
- Provide ongoing formative feedback to university supervisors to support professional growth and effective supervision practices.
Percentage of time: 20
Clinical Practice Oversight and Documentation
- Support university supervisors working with job‑embedded teacher candidates to ensure consistent, high‑quality supervision experiences.
- Monitor supervision documentation and Candidate Support Team records within SmartSheets to ensure compliance, consistency, and required participation.
- Ensure supervisors have active systems in place to distribute, collect, and retain required permission and consent forms.
- Support and maintain university supervisor documentation of observations using approved platforms and tools.
Percentage of time: 15
Policy Communication and Systems Management
- Communicate and support implementation of COE video and observation policies (e.g., GoReact or other approved platforms).
- Ensure supervisors understand and consistently use required systems and processes.
- Monitor supervisor logs and system usage to ensure timely, accurate, and consistent documentation.
Percentage of time: 15
Collaboration, Outreach, and Relationship Building
- Work collaboratively with internal partners, including OCP, to coordinate supports such as resources, readings, speakers, or professional learning opportunities.
- Conduct site visits and observations, as appropriate, to support active placements and to build relationships that inform future placements and collaborations.
- Support community and partner engagement efforts related to supervision and clinical practice.
Percentage of time: 30
Recognition and Special Initiatives
- Assist the Program Coordinator in identifying and selecting the Outstanding University Supervisor for annual recognition.
- Support special events or initiatives that highlight program success and strengthen community and institutional partnerships.
Percentage of time: 10
Contact Details: For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name: Cheryl Fields-Smith
Recruitment Contact Email: cfields@uga.edu
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