Florida Gulf Coast University
Job Summary
The Support Specialist II, Grants provides advanced administrative
support within The Water School for administrative, budget, and
operations activities related to grants. Functions as a resource
for faculty and staff, and facilitates seamless processes to ensure
adherence to deadlines and requirements. Provides oversight and
monitoring of grant awards, and assists with the execution of grant
related work in compliance with award terms.
FGCU is building a culture of curiosity, commitment and
collaboration. We value employees who successfully work with others
and drive positive change through critical thinking and decisive
action. If you thrive in an environment of innovation,
accountability and mutual respect, you will find a good home
here.
Job Description
Typical duties may include but are not limited to:
- Oversees award activities for assigned portfolio of grants and
contracts within The Water School.
Collaborates with faculty and staff to create and fulfill
schedules for deliverables. Partners with Principal Investigators
to meet deadlines and complete required submissions.
Assists in the administrative oversight of award budgets,
record keeping, and report completion.
Works closely with the Office of Research and Sponsored
Programs to ensure compliance, to troubleshoot issues related to
grants and contracts, and to ensure adherence to policies and
procedures.
Completes transfer requests, reconciles expenditure
transactions, maintains internal accounting records, and other
transactional duties related to award administration.
Fulfills purchasing requirements, enters information into
university systems, receives purchase orders, and reconciles
purchases. Reviews and monitors purchases to ensure compliance with
grant regulations.
Provides transactional maintenance of funds and accounts.
Serves as a liaison between faculty, staff, and sponsors to
advise on the preparation/submission of reports and data and review
of documentation for compliance with University and award
guidelines.
Composes and prepares written documents and correspondence,
including memos, letters, presentations, and spreadsheets.
Establishes and maintains systems for administration of records
for the area, including electronic files, records, and
databases.
Provides administrative support for the hiring of OPS and
student employees to assist with post award work and projects.
Other Duties:
- Performs other job-related duties as assigned.
Additional Job Description
Required Qualifications:
- This position requires a high school diploma and six years of
full-time experience related to the job functions.
- Experience operating a personal computer and proficient with
Microsoft Office (Word, Excel, and Outlook).
- Any appropriate combination of relevant education, experience,
and/or certifications may be considered.
Preferred Qualifications:
- Bachelor's Degree from an accredited institution in a related
field.
- Experience working in higher education.
Knowledge, Skills, & Abilities:
- Proven ability to think strategically and approach challenges
with creativity.
- Demonstrated track record of reliability, meeting goals, and
holding oneself accountable.
- Strong interpersonal skills and experience working effectively
across teams.
- Knowledge of general office procedures.
- Knowledge of policies, procedures, and guidelines established
by professional organizations and/or governing agencies.
- Knowledge of budget control principles, practices and
procedures.
- Knowledge of various funding agency rules and regulations as
they pertain to grant/contract administration.
- Excellent interpersonal, verbal and written communication
skills.
- Strong organizational skills and an ability to prioritize and
complete simultaneous projects when numerous and competing demands
are involved.
- Ability to operate personal computers with proficiency and
learn new applications and systems.
- Ability to accurately prepare and maintain records, files, and
reports.
- Ability to interact in a professional manner with staff,
faculty, students, and the community in a service-oriented
environment.
- Ability to think critically and make clear, well-reasoned and
timely decisions.
- Ability to work successfully as both a member of a team and
independently with minimal supervision.
Institutional Values & Behavioral Expectation
In this role, the successful candidate will be expected to:
- Seek out new approaches to improve outcomes; remain open for
feedback and new ideas.
- Lead with integrity; consistently produce high-quality work;
persevere to overcome obstacles to meet deadlines and achieve
deliverables.
- Share information and insights thoughtfully; build partnerships
across departments; communicate respectfully; support colleagues to
achieve common goals.
Pay Grade 16
FGCU is a State University System of Florida member and an Equal
Opportunity and Equal Access employer. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, age, national origin, disability, or
protected veteran status.
To apply, please visit: https://jobs.fgcu.edu/jobs/support-specialist-ii-grants-fort-myers-florida-united-states
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