"Surgical Oncology Business Professional"

Job Details

University of Colorado Anschutz Medical Campus

Department: Department of Surgery, Division of Surgical Oncology

Job Title: Surgical Oncology Executive Assistant - Business Services Professional – Open Rank Entry Professional – Senior Professional

Position #: 00819957– Requisition #:39150

Job Summary:

The Department of Surgery (DOS) Division of Surgical Oncology is seeking a Business Services Professional (BSP) to provide high-level, independently functioning support of business processes and functions of the Office of the Chief of the Division of Surgical Oncology and it's faculty.

The BSP manages calendar, operational, fiscal, and educational tasks in an independent manner with discretion, and interacts with both internal and external stakeholders as well as hospital partners.

Key Responsibilities:

65% - Program Coordination

• Coordinates and advises on Divisional and educational meetings (meeting set-up, communications, catering, materials preparation, minutes, etc.). Meetings may include, but not be limited to faculty meetings, committee meetings, Grand Rounds, conferences, retreats, graduation events, etc. which require early morning starts at least once per week.
• Provide day-to-day program support to the Division Chief of Surgical Oncology including but not limited to calendar management, travel, reimbursement, official functions, licensing and credentials, faculty meetings.
• Supports the Division Administrative Director (DAD) with administrative duties including but not limited to calendar management of multiple physicians, event coordinating, reserving space, placing catering orders, and taking attendance/meeting minutes.
• Supports faculty and the DAD with reimbursement and expense reports on the behalf of faculty and staff as well as advises and informs of appropriate processes and policies related to procurement and financial transactions.
• Manage faculty license and certification renewal process including but not limited to submission of credentialing, training certification, class scheduling and appropriate storage of said licenses.
• Assists the Division with programmatic communication and marketing efforts.
• Assist the Finance Manager, Business HR Partner and other administrative staff with project support, data gathering, entry and administrative support.
• Serve as the primary back up for the Business Services Program Manager in the Divisions
• Maintain and update the Surgical Oncology attending and Breast attending call schedule
• Monitor, review, and approve departmental room bookings to ensure appropriate use and availability

35% - Office Operational Duties

• Act as a first point-of-contact for the Division of Surgical Oncology including the answering and directing of incoming calls and walk-in customers
• Maintain supplies for the office, copy room and kitchen. Maintain printers and other office equipment, including placing work orders. Process and generate maintenance requests.
• Management of Division Outlook inbox, and divisional mail distribution
• Composes official communications to the Department on behalf of the Chair and Director. Communications could include policy changes, general messages from the Chair, and will require excellent communication skills and a high level of polish and attention to detail.
• Responsible for procurement of goods and services for the division and reconcile credit card and division expenses.
• Support divisional administrative operations including events, contracts, vendor agreements, invoicing, supply ordering, and other administrative operations as assigned.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Professional:

• A bachelor's degree from an accredited institution in business, business administration, social sciences, healthcare administration, or a directly related field.

Intermediate Professional:

• A bachelor's degree from an accredited institution in business, business administration, social sciences, healthcare administration, or a directly related field.
• 1 year of experience providing high-level business operations support.

Senior Professional:

• A bachelor's degree from an accredited institution in business, business administration, social sciences, healthcare administration, or a directly related field.
• 2 years of experience providing high-level business operations support.

*Experience may be substituted for education on a year for year basis.*

*Applicants must meet minimum qualifications at the time of hire.*

Preferred Qualifications:

Entry Professional:

• 1 year of experience providing high-level business operations support.
• Experience working with reimbursement and expense reports
• Experience managing faculty license and certification renewal

Intermediate Professional:

• 2 year of experience providing high-level business operations support.
• At least 6 months' experience in academic medical environment
• Experience driving large scale meetings and conferences
• 1 year exp Experience working with reimbursement and expense reports
• Experience managing faculty license and certification renewal process

Senior Professional:

• 3 years of experience providing high-level business operations support.
• At least 1 year of experience in academic medical environment
• Experience driving large scale meetings and conferences
• 2 years of experience working with reimbursement and expense reports
• Experience managing faculty license and certification renewal process

*Experience may be substituted for education on a year for year basis.*

Competencies: Ability to communicate effectively, both in writing and orally.

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Excellent time-management and organizational skills with the ability to prioritize tasks, work independently and under tight deadlines.
• Autonomous decision-making and problem-solving skills with limited time and resources.
• Flexibility and adaptability to changing situations, workloads, and demands.
• Superb attention to detail and accuracy.
• Ability to maintain confidentiality and exercise discretion with information.

How to Apply:

For full consideration, please submit the following document(s):

• A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
• Curriculum vitae / Resume
• Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Allison Eyer, Allison.eyer@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by April 1, 2026.

Anticipated Pay Range:

The starting salary range (*or hiring range*) for this position has been established as HIRING RANGE:

Entry Professional : $48,494 to $61,684

Intermediate Professional: $52,773 to $67,127

Senior Professional: $57,052 to $72,570

The above salary range (*or hiring range*) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

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