"Surplus and Auditing Coordinator"

Job Details

Title: Surplus and Auditing Coordinator

State Role Title: Financial Services Spec I

Hiring Range: Up to $55,000.00, Commensurate with education and experience

Pay Band: 3

Agency: Virginia State University

Location: Virginia State University

Agency Website: www.vsu.edu

Recruitment Type: General Public - G

Job Duties

This position is responsible for ensuring sound fiscal management and accountability through effective auditing, surplus management, and disposal of university assets. Key responsibilities include:

• Overseeing surplus, disposal, and auditing of university assets in compliance with the CAAP Manual and VSU policy.
• Maintaining accurate records of all surpluses equipment and ensuring timely removal from the requesting department within 10 working days.
• Updating Banner within 5 working days of surplus processing.
• Ensuring asset disposal is conducted in accordance with CAAP Manual and VSU policy, with all surplus property sold or disposed of within one year of receipt.
• Keeping detailed records of all disposals.
• Conducting audits to ensure compliance and maintaining accurate asset records, including correct location updates in Banner and WASP.

This role plays a critical part in maintaining financial integrity and operational efficiency in asset management.

Minimum Qualifications

Knowledge, Skills, and Abilities and/or Competencies required to successfully perform the work:

An equivalent combination of training, education, and work experience are required to successfully perform the duties.

• Knowledge of fixed asset accounting principles, lifecycle management: acquisition, tagging, inventory, transfer, surplus, and disposal, and depreciation.
• Knowledge of records management techniques and information systems.
• Familiarity with the Commonwealth Accounting Policies and Procedures (CAPP Manual).
• Proficiency in asset management and ERP systems such as Banner, Cardinal, WASP or FAACS.
• Ability to conduct detailed reconciliations and maintain audit-ready documentation.
• Strong attention to detail, organizational, and time management skills.
• Must have the ability to lift boxes weighing up to 20 pounds
• Effective verbal and written communication skills.
• Must be proficient using FAACS and Microsoft Office Suite, e.g., Word, Excel, and PowerPoint.
• Must have demonstrated experience to provide consultation services.
• Ability to work independently and cooperatively across departments.
• Must have the ability to manage and prioritize multiple assignments.
• Ability to develop retention and disposition schedules.

Additional Considerations

Associate or bachelor’s degree in accounting, Business, or a related field preferred. An equivalent combination of training and experience may substitute for a degree.

Experience in a higher education or government environment is a plus

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Instructions to Applicants:

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY:

Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Commonwealth’s Alternative Hiring Process:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.

Contact Information

Name: Boatemaa Nyarko-Brentuo

Phone: 804-524-5083

Email: bnyarko-brentuo@vsu.edu