"Facilities Coordinator "

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

Description

As a full-time, exempt, salaried employee, the Facilities Coordinator will help support a team to provide a safe and well-maintained environment, in managing all building and systems operations and has primary responsibility for day-to-day coordination of facility-related operations campus wide. This position is responsible for scheduling, planning, implementation, documentation, and follow-up of all tasks as required.

This position serves as a member of the Facilities leadership team and is responsible to oversee and liaison with those in Maintenance, Housekeeping, Grounds, work order systems and other operational functions such as key management, life/safety, systems and procedures, employee development and integration with other campus systems and processes.

QUALIFICATIONS:

Education, Experience, Training:

Bachelor’s degree preferred or 5 years experience in Facilities management. Ability to use Microsoft office suite and familiarity with industry-related software.

Knowledge, Skills, Ability:

Ideal candidate will have proven experience, excellent communication skills, both verbal and written, and customer service skills are required. A high level of decision-making and critical thinking skills so as to prioritize work flow, meet deadlines, and mange funding sources is ideal. Ability to perform well in a fast-paced environment. Self-starter and a proven ability to work effectively with minimal supervision. Ability to adapt well to fast-paced environments with changing circumstances, direction, and strategy. A valid driver’s license with a good driving record and a clean background check are required

Physical Requirements:

The role requires performing medium work, which involves frequently exerting 10-25 lbs of force. The position is subject to both indoor and outdoor conditions and involves repetitive motions.

ESSENTIAL FUNCTIONS:

Receives, manages, and processes work order requests; ensures problems are resolved quickly.

Ensure maintenance work is planned in a proactive method by ensuring all activities are appropriately scoped, estimated, resourced.

Acts as liaison between employees and Faculty/Staff and outside contractors needed to resolve problems.

Develop and maintain standard workflow process and provide a multi-month look-ahead Preventive Maintenance (PM) schedule.

Develops and maintains quality control systems and procedures, including employee development.

Help facilitate execution of on demand maintenance, and minor to medium repairs on both critical and non-critical mechanical, electrical and plumbing equipment.

Assist Director of Facilities in owning administrative tasks such as parts ordering, PO# creation, vendor management, and attending relevant job meetings/project meetings, etc.

Communicate clearly, understand, and acknowledge verbal instructions, and be able to read and interpret work from drawings, written work orders, sketches, blueprints, and technical manuals.

Fully embrace Service Excellence Initiative by demonstrating “customer-first” actions and accepting responsibility and accountability.

Maintains physical space, ensuring a safe, clean, and functional environment.

Drafts and implements preventive maintenance schedules for buildings and equipment.

Ensures safety standards are followed throughout facility.

Participates on emergency preparedness planning team.

Maintains inventory of supplies; reorders as needed.

AUTHORITY/ACCOUNTABILITY:

Works independently, reporting to the Director of Facilities.

Upon applying, include a resume and at least three references. 

Full-Time/Part-Time Full-Time  

Position Facilities Coordinator  

Close Date  

Number of Openings 1  

Number Filled 0  

Exempt/Non-Exempt Exempt  

Location Main Campus  

About the Organization