Posting Details
Position Information
Position Title
Teacher Education Fieldwork Manager
Position Type
Regular
Job Number
SA95024
Full or Part Time
full-time 40 hours weekly
Fair Labor Standard Act Classification
Exempt
Anticipated Pay Range
$75,000-$77,900
Pay Range Information
Chapman University is required to provide a reasonable estimate of
the compensation range for this position. This range takes into
account a variety of factors that are considered in making
compensation decisions, including experience, skills, knowledge,
abilities, education, licensure and certifications, and other
business and organizational needs. Salary offers are determined
based on the final candidate’s qualifications and experience, as
well as internal equity and other internal factors. The anticipated
pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary
The Teacher Education Fieldwork and Credentials Manager leads the
day-to-day operation of fieldwork experiences and student teaching
for all undergraduate and graduate Teacher Education pathways in
the Attallah College of Educational Studies. The Manager supervises
the Teacher Education Programs Administrative Coordinator,
university supervisors, and student workers, and is accountable for
placements, district partnerships, fieldwork data, and
fieldwork-related fiscal processes. In collaboration with the
Credential Specialist, the Manager advises candidates on credential
and eligibility requirements so that placements and credential
recommendations proceed on schedule. The Manager develops and
implements operating procedures within established program policy;
the Director of Teacher Education sets program policy and academic
direction.
Chapman University’s mission is centered on serving our students
and strengthening our campus community. Chapman believes there is
significant value in an in-person workforce. Being present fosters
collaboration, strengthens relationships across departments,
enables us to better serve our co-workers and contributes to the
student experience. It is an important part of the culture that
makes Chapman a special place to work and learn.
Responsibilities
Fieldwork and Student Teaching Operations
Accountable for timely, appropriate placements for every
eligible candidate across all Teacher Education pathways ( MAT,
SPED, MACI, Integrated, Undergraduate Academic Certificates,
Interns, and others).
- Develops and implements student teaching application timelines,
fieldwork protocols, and operating procedures, and communicates
them, along with eligibility requirements, to candidates, faculty,
university supervisors, mentor teachers, site administrators, and
district partners.
Reviews student teaching applications and verifies eligibility
before placement, including TB clearance, Certificate of Clearance
(Live Scan), and Subject Matter Competency.
Secures and manages student teaching and early fieldwork
placements each semester in collaboration with district leadership,
site administrators, and faculty.
Verifies enrollment and registration accuracy for student
teaching and fieldwork courses.
Plans and leads student teaching and early fieldwork
orientations for candidates.
Resolves operational fieldwork and placement issues, and refers
matters of candidate performance, program policy, or academic
standing to the Director of Teacher Education.
Staff Supervision and Team Leadership
Accountable for a well-directed Teacher Education operations
team and a qualified, trained, and appropriately assigned
university supervisor corps.
- Supervises the Teacher Education Programs Administrative
Coordinator, including assigning work, setting priorities,
reviewing work quality, approving timekeeping, and conducting the
annual performance evaluation. The Coordinator’s portfolio includes
admission, enrollment, student and faculty support, events, budget
and financial processing, and data.
- Recruits, hires, onboards, manages university supervisors, and
maintains the supervisor roster ( ERCR ) with Human Resources.
- Assigns university supervisors to candidates and placements,
ensuring each supervisor holds the appropriate credentials and
qualifications.
- Convenes regular university supervisor meetings, monitors
supervisor performance, and addresses concerns in consultation with
the Director of Teacher Education.
- Approves timekeeping and payroll documentation for university
supervisors and student workers, and administers supervisor mileage
reimbursement, including training on required documentation.
- Directs and supervises student workers.
Credential and Candidate Eligibility Support
In collaboration with the Credential Specialist, accountable
for ensuring candidates understand and complete credential-related
requirements so that no placement or credential recommendation is
delayed by an avoidable gap.
- Advises candidates and faculty on credential and fieldwork
requirements, processes, and timelines, including navigation of the
CTC online application system.
- Reviews candidate records to identify outstanding requirements
(examinations, clearances, Subject Matter Competency) that may
affect program progression or placement and notifies candidates and
advisors of deadlines and required follow-up.
- Guides newly admitted candidates through the Certificate of
Clearance or Substitute Permit process, including required
documentation, procedures, and timelines.
- Maintains and disseminates current information on required
assessments, including Subject Matter Competency ( SMC ), CSET, and
CalTPA, and coordinates with undergraduate and graduate advising
teams, so students receive consistent information.
- Participates in California Commission on Teacher Credentialing
( CTC ) meetings, monitors changes to CTC requirements and
fieldwork policies, and communicates updates to relevant
stakeholders.
Fieldwork Assessment, Training, and Data
Accountable for consistent fieldwork evaluation across
supervisors and mentor teachers, complete fieldwork documentation,
and accurate data for accreditation and institutional
reporting.
- Designs and delivers orientation, onboarding, and professional
development for university supervisors and mentor teachers,
including Tevera/ ELC, Canvas, GoReact, evaluation processes, and
fieldwork expectations.
- Facilitates calibration for university supervisors and faculty
on evaluation instruments, including the EDA tool, Fieldwork
Observation Evaluation Forms, and Tevera/ ELC .
- Is the “Super User” of Tevera/ ELC for the college. Trains
other college personnel in Tevera/ ELC ; administers the platform;
keeps program requirements, deadlines, and documents current; and
monitors timely completion of permission forms, fieldwork logs,
Individual Development Plans (IDPs), and evaluations in Tevera/ LEC
.
- Maintains placement data, including the diversity of fieldwork
settings, and prepares reports for the Office of Accreditation and
Assessment and other institutional stakeholders.
- Aligns fieldwork assessment timelines, data collection, and
reporting with the Office of Accreditation and Assessment across
Tevera/ ELC and Qualtrics.
District and School Partnerships
Accountable for sufficient placement capacity and productive
working relationships with partner districts and school
sites.
- Builds and maintains working relationships with district
leaders, site administrators, and mentor teachers to support
successful clinical experiences.
- Develops partnerships with districts and school sites to expand
placement capacity and sustain fieldwork opportunities.
- Coordinates, obtains, and maintains district fieldwork and
internship Fieldwork Agreements and related partnership
documentation.
- Serves as the primary operational liaison for fieldwork courses
among candidates, faculty, site administrators, and district
partners.
Fiscal Administration and Program Communications
Accountable for accurate, timely fieldwork payments and for
current, accessible fieldwork information.
- Administers fieldwork financial processes, including tracking
early fieldwork, processing student teaching invoices and mentor
teacher payments, preparing non-purchase order documentation, and
submitting materials to Accounts Payable.
- Reports unpaid invoices for fiscal year-end accrual and tracks
them through payment.
- Coordinates collection and maintain data for the Student
Teaching Stipend Program submission.
- Maintains Teacher Education handbooks, fieldwork resources, and
related program documentation.
- Disseminates Risk Management requirements and other compliance
materials to candidates participating in field experiences.
- Represents Teacher Education fieldwork operations at New
Student Orientation and at college, department, and program
meetings and events as assigned.
Some evening and weekend work hours
Positions that are Supervised by this Position:
Administrative Coordinator, Teacher Education Programs; University
Supervisors (part-time); Student workers
Required Qualifications
- Strong organizational skills to plan and prioritize work to
meet deadlines and help students find appropriate field placements
and file credential applications
- Strong communication and interpersonal skills
- Strong computer skills in the use of Microsoft Office and
Google Suite applications
- Strong technical skills to learn and use enterprise and other
systems needed to perform job functions
- Attention to details
- Ability to work independently and as a team
- Strong leadership and supervisory skills, including the ability
to provide direction, establish priorities, delegate
responsibilities, monitor performance, and evaluate staff
- Ability to interpret and apply rules and regulations
- Ability to demonstrate tact and diplomacy and maintain
confidentiality
- Proven ability to work independently and evaluate data, assess
alternatives and formulate logical and sound decisions and/or
recommendations
- Ability to learn PeopleSoft, ImageNow, Tevera/ ELC, Canvas,
Qualtrics, and GoReact.
Desired Qualifications
- Advanced degree or professional credential in the educational
field (e.g., MA in Education, multiple or single subject teaching
credential, special education teaching credential)
- A minimum of three years’ experience in pre-k-12 educational
settings
- Working knowledge of State standards and requirements for
teaching and service credentials.
- Knowledge of educational practices in California school systems
related to the employment of teachers and teaching interns and
credentialing process
- Knowledge of video file creation, compressing, transferring and
uploading
Special Instructions to Applicants
At Chapman University, we believe collaboration thrives through
in-person engagement. This position is fully on campus, and
employees work alongside colleagues, faculty, students, and staff
each day to support our vibrant university community.
Chapman University is an equal opportunity employer that provides
equal employment opportunities to all individuals, regardless of
their protected characteristics. All qualified applicants and
employees are encouraged to apply and will receive consideration
for employment without regard to race, color, religion, age, sex,
sexual orientation, gender identity, gender expression, national
origin, ancestry, citizenship status, physical disability, mental
disability, medical condition, military and veteran status, marital
status, pregnancy, genetic information or any other characteristic
protected by state or federal law.
Applicants for Staff and Administrator positions must be currently
authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion
and outcomes of a criminal background screening and returning to
the Office of Human Resources a signed original acceptance of the
Chapman University Agreement to Arbitrate.
Minimum Number of References
3
Maximum Number of References
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
- 3 References Listed on One Page
Optional Documents
- Certification/License
