"Operations Assistant"

Job id: 093985. Salary: £32,979 - £36,393 per annum, including London Weighting Allowance.

Posted: 08 August 2024. Closing date: 22 August 2024.

Business unit: Faculty of Life Sciences & Medicine. Department: Twin Research & Genetic Epidemiology.

Contact details: Christel Barnetson. Christel.m.barnetson@kcl.ac.uk

Location: St Thomas' Campus. Category: Professional & Support Services.

About Us

King’s College London is an internationally renowned university delivering exceptional education and world-leading research. The university is dedicated to driving positive and sustainable change in society and realising our vision of making the world a better place.  Through its commitment to exceptional education, impactful research and genuine service to society, King’s College London is creating positive change in its communities, both in London and on the world stage. The Strategic Vision 2029 looks forward to King’s College London’s 200th anniversary in 2029 and sets out ambitious plans in five key areas:

• Educating the next generation of change-makers
• Challenging ideas and driving change through research
• Giving back to society through meaningful service
• Working with our local communities in London
• Fostering global citizens with an international perspective 

About the role

The Department of Twin Research and Genetic Epidemiology at King's College London is looking to appoint a highly efficient, well organised Operations Assistant to support administrative duties in a world class clinical research group and support the Senior Business Manager, Department and the TwinsUK Resource (www.twinsuk.ac.uk).  The post is based at St. Thomas’ Hospital but with close links with other Research Departments, the School of Lifecourse and Population Sciences at King’s as well as outside Research Organisations.

The post holder will be required to work closely with the Senior Business Manager as well as other managerial staff and Principal Investigators in supporting processes involved with the TwinsUK resource. You will provide comprehensive, high quality and efficient administrative support around HR processes and financial support, procurement, website updates and routine departmental duties, arranging conference meetings and events for research activities and twin participant engagement.  This is a varied role and would suit someone looking for a career in administration within a university and also within a clinical research facility.

This is a full time post (35 Hours per week), and you will be offered a fixed term contract until 31/08/2026.

About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Numeracy, with proven financial management and basic analytical skills
2. Strong communication, negotiation and influencing skills at all levels
3. Ability to work under pressure in a busy environment
4. General office skills including filing and document management
5. Excellent computer skills including Microsoft outlook, Word, Excel, Website packages and design software
6. Proven Professional Services skills gained within the Education or Higher Education sector and a detailed knowledge the regulatory, policy and procedural context along with the challenges and opportunities faced by the sector
7. Office experience around HR processes

Desirable criteria

1. Proven commitment to ongoing skills development
2. Experience of financial planning and implementation, including preparing budget, financial profiling, preparing business cases and plans, and monitoring key performance indicators, budgets and risks
3. Experience of using complex databases and management information systems
4. Experience using website design packages

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further Information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's. We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘ How we Recruit’ pages.

Interviews are due to be held on late August/early September.

We are not able to offer sponsorship for candidates who do not currently possess the right to work in the UK.