"Accounts Payable Coordinator, Accounting"

Location 

Northwest--Maryville campus in Maryville, MO

Job Type

Full-time

Job Number

820050

Department

Accounting

Opening Date

07/03/2024

PRIMARY DUTY: The Accounts Payable Coordinator is responsible for managing the timeliness and accuracy of payments made to all University vendors, processing invoices, and coordinating vendor set-up in the software system. The Accounts Payable Coordinator oversees the 1099 process, identifying payees and securing form W-9 information required for the 1099 process.

ESSENTIAL FUNCTIONS:

• Ensure timely and accurate payments to vendors, including employee travel expense reimbursement and identify and resolve any discrepancies
• Process invoices and vouchers in software system
• Coordinate vendor set-up in software system
• Interpret, explain, and promote accountability of the AP processes and University Expense Procedures to all internal stakeholders
• Manage 1099 process by identifying reportable payees and secure W9 forms
• Identify and aid in management of non-resident entertainer payments for withholding
• Balance AP totals to daily accounting reports 
• Run AP process in software system, print checks and prepare ACH file, and balance totals to system output
• Research and process voids and stop payments
• Assist with the development and implementation of new AP electronic document management processes and workflow to meet changing needs of the University
• Train and instruct University departments on AP processes and University Expense Procedures
• Initiate various bank wire/ACH transfers
• Submit request documents to Jefferson City for payments from appropriations and debt offsets
• Maintain standard of confidentiality
• Perform other duties as assigned

REQUIREMENTS:

Education/Experience: Bachelor’s degree in related field or three years of experience in Accounts Payable                               

Skills: Effective communication and interpersonal skills, ability to positively interact with others, ability to work independently, detail oriented with a high degree of accuracy, strong analytical and problem-solving skills, 1099 knowledge, proficient in Adobe Acrobat and Microsoft office software applications including Excel, Word, and Outlook.     

WORKING CONDITIONS: Air-conditioned office with regular hours of 8:00 a.m. to 5:00 p.m., Monday through Friday; and occasional evening and weekend hours dependent upon project deadlines      

EQUIPMENT/MATERIALS USED: Personal computer with appropriate software applications, 10 key calculator, multi-line phone, copy machine 

TYPICAL PHYSICAL DEMANDS: Ability to lift up to 20 lbs 

COMMUNITY: Northwest Missouri State University is located in Maryville, Missouri, a community of 12,000 with a diverse economy and a strong industrial base. Maryville is located 45 miles north of St. Joseph, Missouri, 90 miles north of Kansas City, Missouri, and 110 miles southeast of Omaha, Nebraska. For more information visit the city’s website at www.maryville.org.

UNIVERSITY: With an enrollment of about 10,000 students, Northwest is a coeducational, primarily residential four-year university that offers a broad range of undergraduate and selected graduate programs on its Maryville campus as well as its Northwest-Kansas City location at the Northland Innovation Center and through Northwest Online.

Founded in 1905 and ranked by U.S. News and World Report among the top public regional universities in the Midwest, Northwest places a high emphasis on profession-based learning to help graduates get a jump start on their careers. Students have opportunities to build their résumés with experiences on campus in nearly every area of study, including the Horace Mann Laboratory School, National Public Radio affiliate KXCV, the R.T. Wright Farm, Mozingo Outdoor Education Recreation Area and Knacktive, a student-driven integrated digital marketing communications agency.

The University is a national model for student success and career placement. In addition, 97 percent of Northwest bachelor’s degree earners and 99 percent of master’s degree earners secure employment or continue their education within six months of graduation, according to the most recent data.

Furthermore, its vibrant and diverse learning community offers more than 150 student organizations, and textbooks and a laptop are included in tuition, which is among the lowest in the nation, saving students an estimated $6,800 over four years. Northwest also offers 1,200 student employment positions, allowing students to build professional skills through its internationally benchmarked student employment program. Designated the Missouri Arboretum, the Northwest campus was named one of the “50 Most Amazing University Botanical Gardens and Arboretums in the U.S.”

For more information about Northwest and its performance, visit www.nwmissouri.edu. 

APPLICATION DEADLINE: Until filled

DATE AVAILABLE: Immediately

TO APPLY: Please fill out a Northwest application online by clicking https://www.schooljobs.com/careers/nwmissouri to reach our employment opportunities listing. You will also need to submit a cover letter, resume, and the contact information for three references in order for your application materials to be complete. Please contact the Office of Human Resources at 660-562-1127 or email bbadger@nwmissouri.edu for more information.