"Administrator Client Services - Dunedin School of Medicine-2400986"

DIVISIONAL SERVICES AND ADMINISTRATION

•  Salary + 6.75% superannuation + five weeks' annual leave (pro rata).

•  On going professional development opportunities.

•  Family friendly work environment.

If you have outstanding organisational, administration and relationship building skills and want to be part of a team providing essential administration support within our Health Sciences Division – we want you to join our team!

The role/Te mahi

This is a very busy but exciting role with an amazing team. 

You will be providing administrative support for 4th and 5th year medical students in the Department of Medicine. This will involve student rostering for clinical placements within the hospital and with external providers. 

Communication with convenors, clinicians, tutors, placement providers, patients, and students is vital in this role.

Other tasks of this role include:

•  Providing support with Observed Structural Clinical Examinations (OSCE’s).

•  Providing support with Clinical skills workshops and simulated clinics.

•  Preparation of introduction packs, tutorial handouts and tutor allocation. 

•  Other administrative tasks to support the Department.

Skills and experience/Kā pūkeka me kā wheako

We are looking for someone who thrives on a challenge and who enjoys playing a pivotal role in the department – you will need the ability to work autonomously and develop and maintain excellent working relationships. 

We are also looking for candidates with:

•  Previous experience in a busy and/or complex administration environment.

•  Excellent relationship building skills.

•  A passion for customer service and delivering exceptional service to customers.

•  Strong knowledge of the Microsoft Office suite of programmes.

•  Excellent organisational, time management skills and an attention to detail.

•  The ability to work as part of a team and individually.

•  The ability to be calm, adaptable, and flexible in a fast-paced environment.

•  An ongoing commitment to positive outcomes for our students, staff, and visitors.

About our team/Mō te tīma

Divisional Services and Administration is a team of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to all of the University’s internal and external customers.

Further details/Pūroko

This is a permanent, part time (22.5 hours per week) position, located in Dunedin.

The appointment range for this role is $59,285 to $63,651. Top of range $68,744.

You must have the right to live and work in New Zealand to apply for this position.

Applications from candidates with Māori and Pacific backgrounds or strong competencies in these areas are warmly encouraged.

Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check. For further information on the safety check process please click here. 

For further information about either of these roles, please contact Maxine Thomsen via the contact details below.

Application/Tono

Applications quoting reference number 2400986 will close on Sunday, 30 June 2024.

Applications will be reviewed as submitted and candidates may be invited to interview immediately. The University reserves the right to close this vacancy at any time. 

Additional Information

Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.

Contact: Maxine Thomsen    Tel: +64 3 556 6265

Position details: Job Description

Further Information: Department Website

Create an email with a link to this vacancy: Create email

Location: About Dunedin

Primary Location NZL-SI-Dunedin

Employment Status Permanent 

Salary Level and Range Level 4 (Range of Appointments $59,285 to $63,651, Top of Range $68,744)

Organisation Client Services

Job Function Administrative