"Administrative Assistant Department Staff (m/f/d)"

The Department of Computer Science (D-INFK) is one of a total of 16 departments at ETH Zurich and employs 45 professors and around 700 staff members. It is divided into eight institutes that cover various research areas, including Data Management and Machine Learning, Information and System Security, Computer Systems, Intelligent Interactive Systems & Physical Computing, Programming Languages ​​and Software Engineering, Theory and Algorithms, and Visual Computing. With its interdisciplinary research fields, the D-INFK enjoys a worldwide reputation.

To strengthen our departmental staff, we are looking for an administrative assistant to support the operational and organizational tasks in the team as of October 1, 2024 or by arrangement .

Job description

You are responsible for the administrative area of ​​the department staff and support the department coordinator in operational and organizational matters. The area of ​​responsibility includes general oral and written communication in German and English. You plan appointments at department level in consultation with various contacts both in the department and within ETH. You prepare documents and presentations for meetings. You organize various events such as colloquia, inaugural and farewell lectures or Christmas dinners. You also support the team in organizing and carrying out the recruitment days for new professorships. You also moderate various mailing lists. In addition, you are the administrative hub in the department staff and provide competent information. You are open to new tasks and adapt to them flexibly.

profile

You have a commercial education with several years of professional experience in a comparable position. In addition to confident German, you have very good written and spoken English skills. You have in-depth knowledge of MS Office programs and modern communication tools. You are characterized by a strong organizational talent and enjoy working independently, reliably and precisely. In addition, you are responsible and flexible. A high degree of social skills, teamwork and communication skills round off your profile.

We offer

An interesting and varied job in a small team awaits you. We have an appreciative team culture in an international environment and are one of the most renowned universities in the world. You will also benefit from excellent social benefits and attractive offers and discounts.

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Working, teaching and researching at ETH Zurich

Diversity is important to us

In line with our values, ETH Zurich supports an inclusive culture. We promote equal opportunities, value diversity and maintain a working and learning environment in which the rights and dignity of all employees and students are respected. On our equal opportunities and diversity website you can find out how we ensure a fair and open environment in which everyone can develop and flourish.

Curious? We are too.

We look forward to receiving your online application with the following documents:

• Motivational letter
• CV
• Certificates and diplomas
• Employment references

Please apply exclusively via the online application portal. Applications by email or post will not be considered.

You can find further information about the Department of Computer Science on our website . If you have any questions, please contact Barbara Pfaendner on 044 632 72 43.

The general terms and conditions of ETH Zurich apply to personnel placements .