Technical Writer

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Position Title:

Technical Writer

Job Category: Academic Staff

Employment Type: Temporary (Fixed Term)

Job Profile: Writer

Job Duties:

Under the general supervision of the Chief Communications Officer, the Technical Writer is responsible for developing, revising and maintaining policy and procedure documentation. This role ensures all written materials are clear, accurate, compliant, and aligned with UWL and Universities of Wisconsin standards.

The Technical Writer collaborates with subject matter experts (SMEs), leadership, and cross‑functional stakeholders to audit existing content, assess needs, and deliver high‑quality, user‑friendly documentation that supports operational efficiency and regulatory compliance.

This is a one-year, project-based temporary position. This position is eligible for select Wisconsin State employee benefits.

• Normal working hours are 7:45 a.m.–4:30 p.m., Monday through Friday.
• Ability to sit for extended periods of time.

The review of applications starts on May 3, 2026. Applications received on or before May 3rd are prioritized and review will continue until the position(s) is/are filled. Initial interviews will be conducted virtually, with shortlisted candidates invited to campus.

UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 608-785-8013.

Key Job Responsibilities:

Content review, quality assurance:

• Conduct comprehensive reviews of existing documents to verify accuracy, clarity, relevance, and compliance with laws, regulations, and internal governance standards.
• Identify gaps, inconsistencies, and outdated information; propose improvements and implement approved changes.

Collaboration and stakeholder engagement:

• Partner closely with Chief Communications Officer on collaboration with SMEs, compliance teams, and department leaders to review and validate content.
• Document review cycles and approval workflows for maintenance of materials.

Documentation development and standardization:

• Create, update, and standardize templates, policies, procedures and supporting documents.
• Ensure all documents meet internal style guides, brand standards and formatting requirements.
• Translate complex procedural or compliance information into clear, concise and accessible content.
• Establish version control and ensure consistent document naming conventions and organization.

Additional duties and responsibilities:

• Other duties as assigned by supervisor.

Content management:

• Organize and maintain documentation within the company’s document management system or intranet.
• Recommend and implement improvements to documentation processes, tools, and storage methods.
• Track and report on document updates, approvals, and upcoming review deadlines.

Department:

University Marketing and Communications

Compensation:

$47,000 / year

Required Qualifications:

• Associate degree in Technical Writing, English, Communications, Business, or related field, or year for year equivalent experience.
• Web editing or content management system experience
• Experience writing or editing policies, procedures, templates, technical documentation, demonstrating these skills:
  • Strong command of grammar, writing clarity, and document design.
  • Experience working with SMEs and translating complex content.
  • Proficiency with Microsoft 365 (Word, SharePoint, Teams) or similar tools.
  • Exceptional attention to detail and organizational skills.

Preferred Qualifications:

• Bachelor’s degree in Technical Writing, English, Communications, Business, or related field (or equivalent experience)
• Familiarity with governance frameworks, compliance standards, or organizational bylaws.
• Knowledge of plain‑language writing methodologies.

How to Apply:

Required application documents

Cover letter (that addresses the required and preferred qualifications)

CV / Resume