Job Details
Department: Center for Advanced Training and Apprenticeships
General Statement of Job
The Compliance Technician provides administrative support to the Dean by performing compliance, reporting, and reconciliation support for state-funded programs. Monitors contractual agreements, student eligibility, and financial data to ensure adherence to institutional and regulatory requirements. Tracks MOUs and Notice of Employment (NOE) activity. Verifies student registry and payment data by census and reconciles student and third-party accounts. Prepares required quarterly Coordinating…
Board and monthly Key Performance Indicator reports. Supports payroll distribution and overtime processing. Assists with interdepartmental initiatives to maintain accurate records, support audits, and ensure ongoing program compliance.
Specific Duties and Responsibilities
Essential Functions:
- Provides administrative support and assistance to the Dean - Center for Advanced Training and Apprenticeships.
- Facilitates communications, plans and follows-up on administrative matters.
- Interacts with and provides customer service to students, staff and the public in a positive manner and answers questions regarding department matters.
- Processes administrative and clerical affairs of the Dean - Center for Advanced Training and Apprenticeships.
- Assists with compiling, typing and tracking reports, as directed.
- Coordinates projects/reports with other departments and divisions.
- Manages and/or monitors multiple projects and coordinated tasks, with some weekend and evening work required to meet strict deadlines.
- Handles inquiries and exercises sound judgment in referral of inquiries to appropriate staff.
- Seeks to solve problems, address concerns, and plans ahead with great attention given to customer service, project quality, and exact detail.
- Assists with interdepartmental projects, as assigned.
- Verifies students' registry and payment by census.
- Ensures compliance of all the state-funded courses.
- Prepares and certifies quarterly Coordinating Board reports.
- Reconciles third-party contracts and agreements and prepares for billing.
- Reconciles accounts of students taking online courses.
- Prepares monthly Key Performance Indicator reports.
- Assists with Payroll Distribution Reports, as needed.
- Performs other duties as assigned.
Required Education and Experience
- To qualify, one of the following must be met:
- Associate's Degree
- A minimum of 60 earned college hours.
- At least one (1) year of work experience in a related work setting required.
Required Knowledge, Skills and Abilities
- Excellent oral, written, and interpersonal communication skills.
- Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
- Knowledge of enterprise systems; e.g. Banner.
- Good critical-thinking and problem-solving skills.
- Bilingual, English/Spanish, preferred.
- Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
- Ability to work independently as well as a team player within department and with others.
- Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
- Demonstrated commitment to achieving the vision and mission of South Texas College.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of students, customers or employees of organization.
- Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized and non-standardized situations.
Checks, Certificates, Licenses, and Registrations
- All applicants are subject to a criminal background check under South Texas College policy.
- Security Sensitive position: In addition, subject to federal background check.
- Must have a valid Texas driver's license and proof of liability insurance.
Physical Requirements
- Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
- Bending the body downward and forward by bending leg and spine.
- Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
- Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
- Applying pressure to an object with the fingers and palm.
- Perceiving the nature of sounds at normal speaking levels with or without correction.
- Ability to receive detailed information through oral communication, and to make the discrimination in sound.
- Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
- Ability to make rational decisions through sound logic and deductive processes.
- Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
- Standing particularly for sustained periods of time.
- Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
- Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
- Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.
The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.
Organization
Founded in 1993, South Texas College is accredited by the Southern Association of Colleges and Schools Commission on Colleges and offers more than 120 degree & certificate options, including associate degrees in a variety of liberal art, social science, business, math, science, technology, advanced manufacturing and allied health fields of study. Additionally, South Texas College is the only community college in the State of Texas to offer four baccalaureate degrees. South Texas College has a faculty and staff of more than 2,700 to serve the college's five campuses, two higher education centers, and one virtual campus.
Since 2000, the Dual Credit Programs has served over 100,000 high school students at 70 high school sites, saving families over 200 million dollars in tuition.
South Texas College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the Baccalaureate and Associate degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of South Texas College.
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