Technology Budget Manager

Job Details

Description

Reporting to and taking direction from the Director of IT Service Management, the Technology Budget Manager provides critical accounting and budget support to support operations for the university’s technology department. This position assists in the management of the technology budgets; the formulation, compilation, and preparation of the annual technology budget, including compiling data and generating documents to support budget requests; monitoring budget accounts and allocations and processing of expenditures, including daily involvement in disbursements, record keeping, and expenditures analysis; coordinate procurement process and compliance reviews for enterprise-wide technology purchases; resolving problems with payments and records of transactions through contact with vendors, procurement, and the finance department; act as liaison among the teams within the technology department, procurement department, and the finance department; compile data and generate and/or prepare reports as required, for financial status reports, annual technology reports, etc.; formulates and initiates new procedures as required for administration of budget. Under the supervision of the Director of IT Service Management and in coordination with the Associate Vice President of Information Systems & CIO, this position is responsible for managing procurement activities throughout the university’s technology teams, including monitoring allocations and expenditures, contacting vendors and sources, preparing and processing requisitions and invoices for payment; resolving problems with payments; and initiating new procedures as required. This position provides essential support for every area of the technology department and works closely with various leaders to coordinate these duties. This position also assists the CIO in preparing written material and performs other duties as assigned. Key responsibilities of this position include but are not limited to:

• Manage all financial records for the IT department and assist the CIO on administrative, financial, and fiscal matters.
• Purchase technology services supplies and equipment and maintain inventory of all furnishings and equipment for these departments.
• Assist with lifecycle management for various equipment and services.
• Responsible for accounting and processing related to charges for technology related services.
• Provide backup coverage as the Office Manager for the Administrative Offices for the CIO in conjunction with the Administrative Coordinator.

Examples of Duties

Budget and Resource Management: 55%

• Manage all financial records for the university’s technology department and assist the CIO on administrative, financial and fiscal matters:
• Manage all financial records for the university’s technology department, which includes various sub-departments.
• Maintains spreadsheets of daily balances of all budgetary accounts for the university’s technology department.
• Reconciles all spreadsheets with financial reports in the university’s accounting system.
• Provides monthly budget reports and other reports as requested by the technology department leadership.
• Provide monthly student wage reconciliation reports to student supervisors and technology department leadership.
• Processes technology procurement requests.
• In coordination with the Administrator coordinator, process procurement and travel card charges within the technology department through the university’s accounting system; prepare necessary paperwork for the Accounts Payable Office for payment of procurement and travel charges.
• Monitor technology services and departmental budgets totaling over $10+ million
• Assists in coordinating activities or special projects within the university’s technology department and other areas of the University.

Purchase technology department supplies and equipment and maintain an inventory of all furnishings and equipment for these departments, including: - 25%

• Create requisitions within the university’s procurement system, online orders, and payment requests for the purchase of all supplies, furnishing, and equipment for the technology department.
• Work directly with the technology sub-departments on all computer and computer-related equipment orders.
• Reconcile packages with packing slips/orders. Work directly with vendors and the Procurement and Materials Management Office on problems with damaged merchandise or orders that are filled incorrectly.
• Liaise between the Technology, Procurement, Facilities and Planning Operations, and Accounts Payable offices. Works directly with the Procurement and Facility Planning Operations offices on state contracts, bids, and requisitions. Assist with compliance reviews required for purchases.
• Updates inventory records when new items are received and sent to surplus.

Responsible for collecting, accounting, and processing all charges and deposits for technology department billing, including but not limited to: - 10%

• Reviewing and verifying vendor invoices.
• Generating charge backs to various departments across the university.

Serve as the Office Manager for the Administrative Offices of the University Technology Department in coordination with the Administrative Coordinator: - 10%

• Assist the Administrative Coordinator to the CIO as needed. This includes covering the Administrative Coordinator’s office in their absence. Responsibilities for this include answering and directing phone calls, assisting students, faculty, staff and public clients by answering questions or concerns and/or directing them to the appropriate technology staff/office.
• Provide backup coverage as co-building manager for technology offices. Relay problems and work orders to the Facilities, Planning & Operations. Ensure room accessibility and make alternate arrangement for meetings or events as necessary. Process building work orders as needed.
• Contact appropriate technicians for repairs/maintenance needed on copy machines, computers, fax machines, and other systems. Perform minor repairs on these machines, (i.e. remove paper jams and add toner in copiers).

Typical Qualifications

Education:

• Bachelor’s degree required. Prefer major in Accounting, Finance, or Business Administration.
• Education may be substituted for experience or if experience may be substituted for education. Note that equivalencies are based on the following: AA or 60 credit hours = 2 years experience; BA/BS or 120 credit hours = 4 years experience; MA/MS = 6 years experience.

Experience:

• Two (2) years of accounting experience required.
• One (1) year of office administrative experience is required.
• One (1) year of experience in purchasing is required.
• One (1) year of experience with office productivity software (Excel) required.
• Experience with Banner and Jaggaer (aka, SciQuest) preferred.
• Experience in handling money preferred.

Supplemental Information

Physical/Environmental Factors:

• Lifting (Weight) - 40lbs
• Employment contingent upon successful background check and fingerprint verification in accordance with UCM policy and state regulations.

Special Instructions:

Full-time staff & 12-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

Completed UCM online application for employment required. Incomplete applications will not be considered.

A review will begin immediately and continue until filled unless indicated otherwise.

NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.

The University of Central Missouri is an Equal Opportunity Employer.