Temporary CSE Grant Business Services Coordinator
University Information
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.
The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Brief Summary of Work for this Position
The position duties include, but are not limited to the following:
- Under the supervision and direction of the Grant Manager, ensures compliance with UNCW & Sponsor guidelines throughout the grant life cycle.
- Works closely with Sponsored Programs as liaison between the CSE Grant Manager and all grant stakeholders (Primary Investigator, Sponsored Programs Office (SPARC), other UNCW departments (Billing, Purchasing, Travel, HR) as well as administrative staff within the college for all day-to-day grant operations.
- Assists Primary Investigator (PI) with identifying funding opportunities and works with SPARC to initiate new proposals.
- Supports grant proposal development by providing standard language and templates, directing PI to internal UNCW resources and assists with standard budget preparation and obtaining supporting documentation. Identifies potential special circumstances or roadblocks for Grant Manager review.
- Attends New Award Meetings and submits budget revisions, NextGen tuition setups (scholarship committees & fund setups), pool positions, subaward purchase orders, and cost-share setup as directed by Grant Manager.
- Maintains Coordinator role in People Admin and inputs HR actions for Grant Manager review.
- Facilitates hiring actions as directed by Grant Manager (input FLAC/EPAF, request transcripts, I9 and background checks, assist department administrator with onboarding actions as needed).
- Prepares and submits FLAC, EPAF, Cost-Reallocations, Journal Entries, Hiring Actions, Pool Positions and SPARC-10 Course Buyout Forms for Grant Manager approval.
- Submits overburden FLAC for Grant Manager approval.
- Prepares SPARC-10 for Grant Manager approval.
- Works with CSE Business Services Coordinator for cost share transactions as directed by Grant Manager.
- Under the supervision and direction of Grant Manager, works with CSE Business team to administer approved cost-share. Submits fund setup forms for Cost-Share and updates tracking spreadsheet monthly for Grant Manager review. Works with CSE Business Team to address administrative cost-share actions (Journal Entries, Reallocations).
- Maintains Active Grants & Cost Share spreadsheets on a monthly basis for Grant Manager review.
- Coordinates grant closeout activities, including ending assignments for student and temporary employees, finalizing subaward invoices, ensuring encumbrances are liquidated, transferring ongoing expenses to appropriate funding sources, terminating cost share funds, and ensuring grant closure in Banner as directed by the Grant Manager.
Minimum Education and Experience Requirements
Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Education, Knowledge, Skills & Experience
- Microsoft Office Suite
- Experience working in higher education
- Experience working with grants
- Knowledge of Banner or similar ERP system, uShop, and Chrome River
- Effective oral and written communication skills
- Knowledge of UNCW or UNC System financial policies and practices
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