University Information:
The University of North Carolina Wilmington, the state's coastal
university, is dedicated to the integration of teaching, mentoring,
research and service. UNCW is distinguished by its commitment to
putting students first, supporting world-class faculty and staff,
delivering transformative learning experiences, and leveraging its
unique proximity to the ocean. Recognized nationally for scholarly
excellence and affordability, UNCW offers a powerful academic
experience that stimulates creative inquiry and critical thinking
and reflects emerging industries and interdisciplinary
innovation.
A public institution with nearly 20,000 students, UNCW offers a
full range of baccalaureate- and graduate-level programs, as well
as doctoral degrees in educational leadership, marine biology,
nursing practice and psychology; and many distance learning
options, including clinical research, an accelerated RN-to-BSN
program, an Executive M.B.A. program structured for working
professionals, and the nation's first bachelor's degree program
focused on coastal engineering.
The university's efforts to advance research and scholarly
activities have earned UNCW the elevated designation of "Doctoral
Universities: High Research Activity" institution (R2 University)
by the Carnegie Classification of Institutions of Higher
Education.
Founded as Wilmington College in 1947, UNCW moved to its present
location in the heart of New Hanover County in 1961. The 660-acre
campus is only minutes from Wrightsville Beach and historic
downtown Wilmington and features Georgian architecture and
designated conservation areas. Wilmington International Airport
(ILM) provides commercial air service to cities both domestic and
abroad and is just six miles from the UNCW campus.
UNCW has been part of the University of North Carolina System since
1969
Department: Center for Marine Science - 30600
Vacancy Number: TSP5727PST
Temp Position Type:
Job Category: Clerical & Office Support
FLSA for Position: Nonexempt
Brief Summary of Work for this Position:
The position provides primary support for the Executive Director
for the Center for Marine Science including administrative and
programmatic assistance.
Responsibilities include:
- Managing the director's calendar, including scheduling
appointments and meetings
Providing correspondence on behalf of the Executive Director to
faculty/staff, high level university administration/staff, external
stakeholders/partners
Coordinating events in support of the Executive Director
Process Executive Director's travel authorizations and
reimbursements
Coordinate CMS leadership team meetings, and keep minutes
Plan/schedule fall and spring CMS faculty/staff meetings, and
State of CMS meeting
Support Marine Science Council
Coordinate CMS prospective student tours
Enter and track work orders
Maintain/update CMS phone tree
Facilitate room reservations
Maintain front office supplies
Support Executive Director in research activities
Serve as back-up to Administrative Associate
Special projects, as assigned
This position communicates with faculty and staff at the Center for
Marine Science, as well as other academic departments that have
staff at CMS. The Executive Assistant communicates with high level
administration and their support staff at UNCW on behalf of the
Executive Director. The Executive Assistant may also interact with
outside board members and donors.
Minimum Education and Experience Requirements:
High school diploma or equivalency and three years of progressively
responsible administrative/office management experience; or
Associate's degree in secretarial science, business administration,
or a related discipline and one year of progressively responsible
administrative/office management experience ; or Bachelor's degree,
preferably in business administration or a related discipline; or
equivalent combination of training and experience. All degrees must
be received from appropriately accredited institutions.
Preferred Education, Knowledge, Skills &
Experience:
- Excellent organizational skills
- Clearly communicate both verbally and in writing
- Solid foundation in Microsoft Office suite, and ability to
quickly learn other University systems
- Ability to multi-task
- Pleasant customer service skills
- Event planning experience
This position will communicate with faculty and staff at the Center
for Marine Science, as well as other academic departments that have
staff at CMS. The Executive Assistant will communicate with high
level administration and their support staff at UNCW on behalf of
the Executive Director. The Executive Assistant may also interact
with outside board members and donors.
Required Certifications or Licensure:
Primary Purpose of Organizational Unit:
College/School Information:
Work Hours: 8:00am-5:00pm
Work Days: Monday-Friday
Hours Per Week: 40
Type of Position:
Anticipated Hiring Range: $18-$25/hr
Special Instructions to Applicants:
Please note, this is a temporary position. The length of the
assignment will be based on department need with the possibility of
continuation. Temporary assignments cannot exceed 11 consecutive
months without a full 31-day break from employment. Employees in
temporary positions are not considered permanent state employees
and do not earn leave. Temporary employees are subject to the
Affordable Care Act guidelines.
For more info/to apply visit
http://jobs.uncw.edu. Applications must
be submitted through the online application system to be
considered.
Job Posting Date: 09/30/2026
Job Closing Date: 10/07/2026
Eligibility for Employment:
Number of Openings: Single Incumbent
To apply, visit https://jobs.uncw.edu/postings/40967
UNCW does not discriminate against any employee or applicant for
employment because of his or her race, sex (such as gender, gender
identity, marital status, childbirth, and pregnancy), age, color,
national origin (including ethnicity), religion, disability, sexual
orientation, political affiliation, veteran status, military
service member status, genetic information, or relationship to
other university constituents - except where sex, age, or ability
represent bona fide educational or occupational qualifications or
where marital status is a statutorily established eligibility
criterion for State funded employee benefit programs.
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