Temporary Management Assistant Officer (Office of Graduate Programmes) (6-month contract)

University-Level Unit: College of Design and Engineering

Faculty/Department-Level Unit: Dean's Office (College of Design & Eng)

Employee Category: Contingent

Location: Kent Ridge Campus

Posting Start Date: 25/03/2026

Job Description

• Conduct manual verification of academic certificates and transcripts for non-US qualifications.
• Cross-check the authenticity of awarding institutions and supporting documents.
• Manage and track verification-related email correspondence with students and institutions.
• Follow up on incomplete, unclear, or inconsistent documentation.
• Maintain proper audit trails and documentation records to ensure compliance.
• Support examination results processing, including administrative checks for accuracy and completeness.
• Provide on-site support during student registration, including physical document verification and identity checks.
• Assist with registration desk operations and queue management.
• Provide administrative support for commencement, orientation, and other academic events.
• Perform other ad hoc administrative duties as assigned to ensure continuity of operations during peak periods.

Qualifications

• Polytechnic Diploma or equivalent, preferably with prior experience in administrative or operations support.
• At least 1 to 2 years of relevant working experience in an administrative, education, or operations support role.
• Familiarity with handling documentation, data checks, and process-driven tasks.
• Ability to manage high-volume and time-sensitive work with accuracy and attention to detail.
• Good interpersonal and communication skills, with the ability to liaise with multiple stakeholders.
• Proficiency in Microsoft Office applications.

Apply now