"Temporary Operations Coordinator"

JOB TITLE

Temporary Operations Coordinator

LOCATION

Worcester

DEPARTMENT NAME

Integrative & Global Studies - JM

DIVISION NAME

Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

This temporary position will provide general and specialized support to the Department of Global and Integrated Studies (DIGS) Department Head and Director of Financial Operations for the Global School.

JOB DESCRIPTION

Responsibilities:

Financial Operations Support

• Assist with expense report review.
• Setting up new hires and payments.
• Assist with producing financial reports.
• Assist with collecting data and communicating details around COBLA payments.

Department Administrative Support

• Prepare, file, and maintain confidential documents, including personnel records, contracts, annual reviews, tenure reviews, etc.
• Assist in scheduling/providing zoom links for meetings with DIGS department head and program directors schedule, disseminate agendas, and provide note-taking functions for department meetings.
• Provide support for organizing departmental meetings and events (flyers, listserv invites, WPI today/announcements, space, catering, guest support) Gathering, collating, presenting program/survey/ data/information as required.
• Organize and process course books and library book orders.
• Maintain and update DIGS website, announcements and displays
• Support departmental needs as they arise
• Room booking for PQPs and maintaining the calendar for 1-2 conference rooms in the project center.
• Oversee office equipment use and maintain supplies (copier, paper, other supplies).
• Ensure the delivery of incoming and outgoing mail.

Requirements:

• High school diploma or GED
• 1-2 years experience in an office setting
• Must be familiar with Microsoft Office and various related programs. Desired familiarity with Workday Finance suite.

Compensation:

$18.00 - $19.50 per hour. This is a temporary full-time 37.5 hours per week assignment.

FLSA STATUS

United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.

To apply, visit: https://wpi.wd5.myworkdayjobs.com/en-US/WPI_External_Career_Site/job/Worcester/Temporary-Operations-Coordinator_R0003293

About WPI

WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

Diversity & Inclusion at WPI

WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.