"TEMPORARY PART TIME OFFICE ASSISTANT"

Scope of Job:

To perform clerical duties for a department. Responsible for the performance of clerical, typing and data entry duties.

Description of Duties:

• Performs clerical duties requiring some discretion and/or independent judgment.
• Maintains office supply inventory.
• Performs data entry, deletion and updates.
• Engages in various records keeping, posting, filing and sorting of departmental records.
• Prepares departmental reports.
• Determines work priority.
• Opens mail, sorts and routes correspondence or forms.
• Issues equipment, records, receipts or supplies.
• Assists with and collects data and prepares material for periodic reports, surveys or publications.
• Replaces senior clerical personnel on vacation or temporary leave.
• Acts as receptionist answering routine questions and referring more complex inquiries to appropriate administrators.
• May perform other duties as assigned.

Supervision Received:

Direct supervision on complex and unusual assignments.

Supervision Given:

May supervise assigned support staff including student employees and temporary direct wage employees.

Required Education:

High school diploma or GED.

Preferred Education:

Associates degree.

Licenses/Certifications:

None.

Required Experience:

One (1) year of clerical experience in an office setting.

Preferred Experience:

Experience coordinating front desk duties and staff.

Equipment:

Knowledge of use of personal computer, word processing, spreadsheet, and database software. Standard office equipment.

Working Conditions:

Needs to be able to successfully perform all required duties. Office environment. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Other:

Must have excellent interpersonal, organizational, and communication skills.

Employment Category:

Part-Time

Minimum Salary:

Commensurate With Experience

Posted Salary:

Commensurate with Experience

Position Available Date:

09/18/2025

Grant Funded Position:

No

EEO Statement:

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants:

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: Date of Birth, Gender, Ethnicity/Race. Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please visit our Careers site at <https://careers.utrgv.edu> for detailed contact information. Please note, in order to apply for this part-time position, you will need to do so on JobX, UTRGV's part-time hiring platform. For instructions on how to view and apply for jobs on JobX, please follow the steps below: Step 1: Follow this link to complete your non-student JobX account using your personal email, not a UTRGV email: <https://utrgv.studentemployment.ngwebsolutions.com/JobX_StudentSignup.aspx>. Step 2: You will receive an email with a link to setup your password. Step 3: Follow this link to login to JobX: <https://utrgv.studentemployment.ngwebsolutions.com/jobxJobdetailPrint.aspx?JobId=7834&win=True>. Step 4: Apply. The Job ID that will take you to the job posting for this position is Job Id: 7834.

Additional Information:

UTRGV is a distributed location institution and working location is subject to change based on need. All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered. Substitutions to the above requirements must have prior approval from the VP of HR & Regulatory Affairs.