Timetable Operations Specialist

Job Description:

Te Tari o te Tumu Tuarua Akoranga | DVC Office
Located in Ōtautahi | Christchurch, Aotearoa | New Zealand

• 5 weeks annual leave +5 days university holidays
• Professional development opportunities
• Generous superannuation provisions (up to 6.75% employer contribution)
• Permanent position (30 hours per week)

Kia hiwa rā, kia hiwa rā!
He hiahia, he pūkenga nōu ki te mahi a te Timetable Operations Specialist? Nāia te pōwhiri nā Te Whare Wānanga o Waitaha kia tono mai i te tūranga nei.

Āu Mahi | What You Will Do

Do you enjoy working with complex data, solving problems, and collaborating across teams to deliver impactful outcomes? As a Timetabling Operations Specialist, you will play a key role in coordinating and optimising the University’s centralised timetabling systems and processes.

You will support the development and delivery of the University timetable, ensuring accuracy, efficiency, and alignment with strategic priorities. Acting as a key liaison between faculties and central teams, you will provide expert advice, analyse data, and continuously improve systems and processes to enhance the student and staff experience.

Key duties will include:

• Leading the collection, review, and validation of course structure data for timetable development
• Analysing enrolment, workload, and space utilisation data to inform planning and decision-making
• Maintaining high standards of data integrity within timetabling systems such as TimeEdit and Allocate+
• Providing expert guidance and support to faculties on timetabling processes and issue resolution
• Developing reports, insights, and recommendations for stakeholders across the University
• Delivering training and creating support materials for staff and students
• Identifying and implementing process improvements to enhance timetabling operations
• Acting as a key contact during peak periods, supporting students and staff with timetable-related queries

Mōu | Who You Are

You are an experienced administrator or analyst with a strong eye for detail and a passion for improving systems and processes. You thrive in a collaborative environment and are confident working with data, stakeholders, and technology.

You will be able to demonstrate:

• At least 5 years’ experience in administration within a large organisation (university experience advantageous)
• Strong analytical and problem-solving skills, with experience in business analysis or data reporting and tools such as Power BI
• Advanced Microsoft Excel skills (including formulas, pivot tables, and reporting)
• Experience working with scheduling or rostering systems; preference will be given to advanced users of systems such as TimeEdit, Allocate+, Syllabus+ or CMIS
• Excellent communication and relationship-building abilities
• Strong time management and organisational skills, with the ability to remain composed, adaptable, and effective during high-pressure peak periods
• Thrive in a fast-paced environment with competing priorities
• Experience working with complex systems and the ability to quickly learn new technologies
• A customer-focused mindset with a commitment to delivering high-quality outcomes
• A commitment to fostering an inclusive, collaborative, and values-driven work environment

Mahi Ngātahi | Who You Will Work With

You will work closely with the Scheduling Services Manager, Timetable Coordinator, and academic departments across the University. This role is central to ensuring effective collaboration between faculties and the Scheduling Services team, supporting the delivery of high-quality teaching and learning experiences.

Ngā Painga o UC | Why UC

At UC, being part of our team means more than just a job. We are committed to supporting our kaimahi | staff’s career and wellbeing with benefits designed to help our kaimahi grow and feel connected, supported and valued.

UC’s Benefits approach is shaped by Ngā Uara | Our Values Whanaungatanga, Tiakitanga, and Manaakitanga. They are designed to be relevant, support and inspire our people, they include:

• 5 weeks annual leave +5 days university holidays
• UC Parental Leave (up to 9 weeks paid) + 26 weeks Government paid parental leave and onsite childcare facility
• generous employer contribution to superannuation (up to 6.75%)
• flexible working arrangements
• professional development and study opportunities
• supportive working environment
• a wide range of retail discounts across shopping, entertainment and travel
• on-campus staff discounts including UC RecCentre
• living in revitalised Ōtautahi | Christchurch, Aotearoa New Zealand
• a unique working environment in a beautiful campus with access to UC facilities such as UC RecCentre and Staff Club at discounted rates plus onsite cafés and eateries, and more.

For more information, please visit us: https://www.canterbury.ac.nz/about-uc/work-at-uc/benefits-working-uc

For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/

The closing date for this position is: 8 May 2026 (midnight, NZ time)*Please note, applications will be reviewed as they are received, and interviews may take place before the close date.*

Pēhea te tono mai | How You Apply

Applications for this position must be submitted via our careers website and should include a cover letter and resume.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to WorkatUC@canterbury.ac.nz

You must have Aotearoa New Zealand or Australian citizenship/permanent residency to be considered for this role.