Title III Budget Specialist

Collaborates with Grants and Contracts Accounting to ensure budget modifications are done in the University Accounting System.

Reconciles expenditures to ensure all charges are allocable to the approved plans and current grant year and follow-ups with the appropriate stakeholders to ensure adjustments are made for ill charged expenditures.

Recommends re-budgeting based on quarterly budget reviews.

Performs monthly workbook reviews.

Compiles and completes budget revision requests for submission to DOE.

Reviews expenditure requests to ensure all costs are allowable, allocable, reasonable, and consistently treated per 2 CFR Part 200 (Uniform Guidance) and EDGAR. Maintains complete audit-ready documentation. Reviews, reconciles, and maintains time and effort reports to ensure reported time and effort align with the approved plan.

Collaborates with Grants and Contracts Accounting to set up new awards and closeout grants at the end of the grant year.

Provides monthly spending and expenditure forecast reports.

Generates financial reports that provide historical award and expenditure information throughout the grant performance period.

Requests, reviews, and enters budgetary information for DOE required reports.

Education:

Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or related field.2–4 years of experience in grant budgeting, accounting, or financial analysis (higher education or public sector preferred).

Preferred Qualifications:

• Ability to work independently and collaborate with a team.
• Working knowledge MS Office 365 with a proficiency in MS Excel (pivot tables, lookups. etc.).
• Working knowledge of Uniform Guidance (2 CFR 200) and EDGAR requirements.
• Strong analytical, communication, and documentation skills; detail-oriented with high integrity.
• Proficient in navigating Colleague Financials.

Salary Range: $60,000 - $70,000

Special Instructions:

You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Candidates may show interest by submitting via online, the following:

1. A letter of interest (via cover letter).
2. A current resume (via resume).
3. Completed Application via Workday
4. Transcripts of highest degree conferred (unofficial transcripts accepted, however, official transcripts are required of finalist) (via transcripts).
5. Names and contact information for three job references (include with resume).

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Workday Human Capital Management System (HCM). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information:

Name: Office of Human Resources

Phone: 757-823-8160

Email: NO EMAILED DOCUMENTS ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

Contact Pathways