Transcript Evaluator/Operations Assistant

Closing Date:

Job Duties:

The Transcript Evaluator/Operations Assistant reports to the Registrar, co-manages the review, evaluation, and articulation of academic transfer credit into the student information system, including assisting stakeholders with determining course equivalencies. The Evaluator/Assistant also provides support for maintenance of the student information and degree audit systems, and the day-to-day maintenance and management of student records.

• Co-manages evaluation of transcripts and transfer credit, determination of appropriate articulation and entering data as appropriate into the student information system
• Co-manages the process of updating and publishing academic catalogs
• Provide appropriate information regarding status of evaluations to all stakeholders
• Provides support for degree audit system configurations and maintenance
• Co-manage curriculum setup and maintenance in the student information and degree audit systems
• Leads the review of applicants for graduation, graduation processes, and activities
• Serve as a member of an integrated team dedicated to effective management of student records
• Comply with and maintain knowledge of all University policies
• Actively work towards building cooperative and collaborative relationships with peers and internal faculty and staff
• Maintain “open door” to internal and external customers
• Identify opportunities for improvements to work practices and offer viable solutions for implementation
• Routinely practice self-monitoring by assessing self to make improvements or take corrective action to improve performance
• Complete other duties as assigned

Required Qualifications:

• Bachelor’s degree or higher from an accredited institution
• Previous work experience in higher education student records support services
• Experience with Microsoft Office or similar computer applications (word processing, spreadsheets, databases, etc.)
• Experience with Ellucian Banner or similar ERP
• Excellent written and verbal communication skills

Qualifications Preferred:

• Experience with Degree Works or similar degree audit system is preferred

Other Qualifications and Job Requirements:

• Excellent organizational and planning skills
• Ability to work independently or with minimum supervision
• Ability to maintain technological skills and adapt to changing technology
• Demonstrate flexibility and adaptability to changing work scope, tasks, and situations
• Proactively engage in problem-solving to improve office processes and responses to stakeholders

Working Conditions:

• Must be able to remain in a stationary position such as standing and/or sitting for a prolonged period of time
• Occasionally tasked with filing which may require low postures such as crouching, kneeling, and/or stooping
• Must be able to occasionally adjust or move objects up to 25 pounds in all directions.
• This position requires constant communication with others to exchange information
• Frequently uses hands/fingers to operate a computer and other office productivity machinery, such as copier, printer, etc
• Occasionally tasked with operating a motor vehicle for university business
• Frequently uses near vision for use of computers and reading small print
• Occasionally works in outdoor elements such as precipitation and wind
• Occasionally exposed to noisy environments

Salary Schedule:

Salary Band: P120. To view salary schedules visit: https://www.athens.edu/human-resources/salary-schedule-tables/. Salary will be Commensurate with experience and qualifications.

Special Instructions to Applicants:

Unofficial transcripts should be from the college or university which verifies qualifications for the position. Note: Credential evaluations are needed for all transcripts obtained outside the U.S. before uploading and submitting an application. (Credential evaluators should provide course-by-course evaluations and transcribed in English.) Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.