"Transfer Admission Counselor"

Job Details

Transfer Admission Counselor

Campus Title: Transfer Admission Counselor

State Job Title: Staff Assistant

Department: Admission

Job Code: HA5600

FLSA Status: Non-Exempt

Funding:7115-0100

Bargaining Unit: APA

Job Type: Full-time Permanent

Timeframe: 52 Weeks

Shift: Monday-Friday 8:30am-4:30pm (Occasional nights and weekends required)

Regular Days Off: Saturday and Sunday

Supervision Received: The Admission Counselor reports to the Assistant Director for Transfer Admission.

Supervision Exercised: None

Salary: $50,000.00-$52,000.00 (Salary to commensurate with education and experience)

General Statement of Duties:

The Transfer Admission Counselor has primary responsibility for recruitment of prospective transfer students in an assigned territory and/or program from inquiry to enrollment. The counselor assists in the planning, organization and administration of the day division admission program as well.

Duties and Responsibilities:

• Provide accurate information pertaining to the enrollment process. This includes University programs and services, enrollment procedures, admissions criteria, and specific curriculum requirements for prospective students, school counselors and other related individuals or groups.
• Act as a primary point person in determining course articulation for transfer credits, including awarding credit, following up with Faculty Chairs, and entering credit into student records.
• In conjunction with the Assistant Director of Transfer Admission, plan and execute travel as needed in support of the recruitment and yield efforts.
• Assist in the development of a recruitment plan to enroll transfer student populations. Populations include academically talented students, underrepresented students, first-generation college students, and other populations designated by the Director of Admission.
• Assist with follow-up activities including telephone calls, specialized mailings, e-mail, text messages and meetings with prospective, accepted, and enrolled students.
• Assist in identifying systems to recruit dynamic students for Westfield State.
• Enter prospect data upon return from recruitment events.
• Participate in on-campus admission events.
• As needed, review and evaluate admission application files as assigned and determine admissibility per college admission standards.
• Serve as primary point person for all Dual Enrollment transcripts, including the review and evaluation of any Dual Enrollment Credits, as well as entering the credits into the student record.
• Develop and maintain professional relationships with secondary school counselors and community college transfer advisors.
• Coordinate receipt of official final college transcripts, including verification of successful completion of required course work.
• Conduct on-campus information sessions for visiting students and their families.
• Assist the Director of Admission with new technology initiatives.
• Assist with first year recruitment.
• Assist with tours as needed.
• Assist with final admission statistics if needed.
• Responsible for answering phone calls as needed.
• Perform other duties as assigned.

Non-Essential:

• Participate in educational and professional development activities.

Job Requirements:

Required Qualifications:

• Bachelor's Degree.
• Minimum of two (2)+ years of work in post-secondary undergraduate admissions, with prior recruitment experience.
• Valid driver's license and reliable means of transportation.
• Exceptional interpersonal skills; work effectively and well with potential applicants, parents, high school counselors, faculty, staff, and the public.
• Strong written and verbal communication as well as public presentation skills.
• Proficiency in computer applications.
• Knowledge of Constituent Relationship Management (CRM) programs.
• Ability to think critically.
• Excellent reading and comprehension skills.
• Ability to work independently and collaboratively with a team.
• Must have strong organizational skills and the ability to multi-task and prioritize.
• Must be available to work evenings and weekends, and travel throughout the year.
• Highly motivated, enthusiastic, energetic, creative, and dependable.

Preferred Qualifications:

• Experience with Slate & Ellucian Banner preferred.
• Experience working with a bilingual population.
• Experience working with transfer students.
• Admission experience and knowledge of Westfield State University.
• Skill in overseeing social media sites.

Additional Information:

Salary:

Salaries for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining agreements as well as state policies. State job specifications may be found on the Department of Higher Education's webpage.

Employee Benefits:

• Health Insurance: Westfield State offers a variety of HMO, POS, and PPO-type health insurance plans for eligible employees. Coverage is effective on the 1st of the month following the date of hire. Exceptions to employees hired on the 1st of the month, coverage is effective immediately.
• Retirement: the MA State Employee Retirement System provides eligible employees with a retirement pension following a 10-year vesting period. In lieu of the retirement pension, eligible employees may select the Optional Retirement Plan with a maximum 5% employer matching contribution.
• Tuition Waivers & Discounts: eligible employees, including spouses and dependent children, receive reduced tuition at MA state colleges, community colleges, and universities.
• Paid Time Off: employees receive 12 paid holidays and generous vacation, personal, and sick leave benefits.
• Additional information regarding employee benefits is available on the University's Benefits & Wellness webpage.

Disability Accommodations

Westfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) 572-8809 or visit us in the Horace Mann Building, 1st floor.

Background Check

Employment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.