Transfer Admissions Specialist

The Transfer Admissions Specialist reports to the Associate Director of Admissions and is a member of the Admissions team within the department of Enrollment Management.

Minimum Qualifications

Two (2) years of professional experience in areas related to recruitment/admissions, communications, marketing/sales and/or student services (e.g. Financial Aid, Student Affairs).

Preferred Qualifications

Preference for professional experience in higher education setting. Master’s degree may substitute for one year of experience.

Job Duties

• Duties and Responsibilities: Demonstrate an attitude and behavior that reflects the values and mission of the department and University.
  • Recruitment:
    • Serve as primary information source and contact for prospective transfer students by providing a high level of personalized service to inquiries and applicants.
    • Educates prospective transfer students about admission policies and procedures as well as financial aid program and scholarship opportunity information.
    • Works closely with academic advisors in assisting applicants in determining the transferability of college credits and with degree-planning questions.
    • Develops and implements various student recruitment and marketing programs designed to recruit targeted prospective transfer students through collaboration with both internal departments and external organizations.
    • Serves as a representative of the university by making presentations on and off campus at a variety of functions, conferences, workshops, etc.
  • Application, Evaluation, and Admissions:
    • Ensures transfer applicants have supplied all required information to complete the application process including documentation from previously attended high schools and institutions,
    • Coordinates with other schools as needed to collect all necessary academic materials; compiles application documents using Slate, Salesforce EnrollmentRX, Liason WebAdmit, and Banner, and reviews open files to facilitate completion.
    • Evaluates credentials submitted by transfer student applicants, including review of application, admission essay, official transcripts, etc. to determine whether or not a student exhibits potential for success at Oklahoma City University and will add to the quality of the academic environment; thoroughly reviews applications and makes admissions decisions based on completed transfer applications.
    • Supports specialized application processes such as transfer nursing, Duncan nursing program, transfer collegiate athletes, transfer performing arts, and transfer students with military benefits.
    • Coordinates special admissions evaluation processes including applications that indicate a student has been disciplined or has a criminal history to work closely with Student Affairs to investigate the matter and then present the findings to the Admissions Committee for consideration.
  • Support Undergraduate, Graduate and International Admissions and Enrollment Management standards, goals, projects, and initiatives:
    • Maintain professional office hours during the day, and when appropriate, evenings and weekends to maximize personal communication with students, parents, and counselors.
    • Provide support and planning for Admissions events, projects, initiatives, etc. as assigned.
    • Participate in long range planning by serving as a part of university strategic planning bodies
    • Participate in short range departmental planning by offering recommendations for departmental functions and goals.
    • Maintain up-to-date knowledge of the trends, regulations, and other factors that affect admissions and recruitment activities.
    • Anticipate and investigate competitive products and services and make recommendations for distinguishing Oklahoma City University from the competitive marketplace.
    • Participate in development of university publications, student handbooks, etc. outlining academic services and university policies.

Knowledge, Skills and Abilities

• Technical fluency with Microsoft Office Suite; aptitude to learn computer software and applications
• Excellent written and oral communication skills; clearly express and present ideas
• Rapidly acquire a working knowledge of admissions procedures and operations and topics in higher education
• Acquire a working knowledge of customer relationships, management systems, and Banner/related student records and information management systems
• Establish workload priorities and meet deadlines
• Ability to maintain confidential information and exercise discretion
• Ability to cooperate, work well, and get along with supervisors, coworkers, members of the university community, and the general public
• Ability to exercise good judgment in evaluation situations and making decisions
• Ability to work independently with a high degree of accountability and accuracy.

Physical Demands and Working Conditions

• At the discretion of the Director, the incumbent’s regular work schedule may include partial remote work. Remote work is covered by the university’s current practices.
• Work is primarily indoors, but at times may be required to be in an outdoor environment when traveling between campus buildings or off campus.
• Will be exposed to frequent noise caused by telephones and office machines.
• Standard office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. Some weekend and evening work may be required.
• Off-campus, state and regional travel may be required.