Travel & Event Coordinator - School of Divinity
Company: Liberty University
Job Location: Lynchburg, Virginia
Category: Conference and Events Administration
Type: Full-Time
Job Number: R0011900
The main purpose of this position is to support the academic and administrative work of the John W. Rawlings School of Divinity (RSOD). This position will be responsible for planning, coordinating, and executing events and travel arrangements, ensuring a seamless and enjoyable experience for all participants.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Plan and coordinate events, including conferences, meetings, and corporate functions.
- Manage all aspects of event logistics, including venue selection, catering, transportation, and accommodations.
- Develop and maintain event budgets, ensuring cost-effective solutions.
- Coordinate travel arrangements for employees and guests, including flights, accommodations, and transportation.
- Communicate with vendors, suppliers, and stakeholders to ensure all event and travel needs are met.
- Create and distribute event materials, such as agendas, invitations, and itineraries.
- Provide on-site support during events to ensure smooth execution.
- Handle post-event tasks, including feedback collection and reporting
- Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
This position will interact with individuals/entities outside the company when coordinating travel & events with those outside the University.
QUALIFICATIONS AND CREDENTIALS
Education and Experience
- Proven experience in event planning and travel coordination.
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and event management software.
- Ability to work under pressure and manage multiple tasks simultaneously.
- Attention to detail and problem-solving skills.
- Minimum of bachelor's degree
- Minimum of 1 year of experience in related-field
Preferred Qualifications and Skills:
- Certification in Event Planning or Travel Coordination.
- Experience with international travel arrangements.
- Knowledge of current trends in event planning and travel management.
ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension
- Ability to effectively communicate verbally and in writing to convey clear, well-articulated information.
- Ability to understand, speak, and write in English to convey messages and correspond in an articulate and professional manner.
- Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
- Strong organizational skills.
- Excellent computer skills.
- Ability to contribute to a team environment and contribute expertise at appropriate times while recognizing each team member's strengths and contributions
- Listen first communication style to ensure that everyone is heard so the best decision can be reached
- Ability to show respect to their colleagues and to work in a collegial manner
Problem-Solving
- Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both a routine and complex nature.
Physical and Sensory Abilities
- Occasionally required to travel to local and campus locations.
- Frequently required to sit for extended periods to perform deskwork or type on a keyboard.
- Regularly required to hear and speak to effectively communicate orally.
- Occasionally required to stand, walk, and climb stairs to move about the building.
- Regularly lift 10 or fewer pounds.
WORKING CONDITIONS
Work Environment
The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted and the noise level is moderate.
Driving Requirements
Use of one's personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver's license, an acceptable DMV record, and liability insurance is required.
Time Type Full time
Location Onsite
Pay Range
Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure.
The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.
$44,000.00 - $50,000.00
