Travel Program & Corporate Card Administrator

Travel Program & Corporate Card Administrator

Chief Financial Office

Exempt Regular 1.3

Location: Adelphi, MD

The Travel Program & Corporate Card Administrator will be responsible for all aspects of the travel program, Procurement Card (P-Card) program, and Diners Card program, to include, but not limited to, the following:

Duties and Responsibilities:

• Ensure all programs are administered in compliance with University and State policy and procedures
• Review and revise program policies and procedures as required
• Serve as the primary administrator for the Procurement Card and Diners Card programs, managing card issuance, cancellations, account maintenance and limit adjustments
• Administer and maintain travel policies and procedures, ensuring they are up to date and consistently followed by employees and approvers
• Conduct training sessions, on-going support, and prepare documentation and user guides for cardholders and approvers for Corporate Card programs
• Ensure all card transactions are loaded into the financial system in a timely and accurate manner
• Ensure all card transactions are properly accounted for and reconciled to supporting documentation
• Other assigned duties as required

Competencies:

• Monitor and audit cardholder activity to identify policy exceptions, misuse, or non-compliance and escalate as appropriate
• Monitor third-party agencies and vendors for quality of service and to ensure University needs are met
• Prepare and distribute regular program reporting and metrics to Comptroller and State agency

Skills:

• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
• High degree of accuracy, attention to detail, and commitment to confidentiality
• Excellent data entry skills
• Excellent analytical, problem-solving, and decision-making skills
• Effective verbal, listening, and written communication skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a member of a team

Education & Experience Requirements:

Education:

• High School Diploma or Equivalent

Experience:

• 3-5 years of accounting or business-related experience required
• Knowledge of general accounting principles, regulatory standards, and compliance requirements; general math skills

Preferred Experience Requirements:

Education:

• Bachelor's Degree

Experience:

• At least 3 years of administering a Corporate Card program; experience in a state agency or public higher education environment preferred
• Familiarity with State of Maryland Procurement Card and travel regulations preferred