Administrative Assistant, History and International Studies

Manages scheduling and calendar appointments.

Assists with coordinating events and/or meetings including scheduling, securing locations/event spaces, arranging catering, working with vendors and presenters, identifying audio-visual needs, coordinating travel (accommodations, dining reservations, etc.), etc.

Inputs data and maintains records in department databases. Compiles, tracks, and assesses various data fields within databases, as needed by department/area. May generate reports from databases for department/area.

Completes financial transactions including but not limited to, processing all invoices, check requests, reimbursements, and transfers, filing all appropriate paperwork, monitoring expenditures and budgets, submitting expenses reports, and submitting student payroll.

Maintains and updates websites and online calendar of events.

Orders necessary office supplies and materials for department/area, meetings, and events. Works with vendors on invoicing and purchase orders. Liaises with appropriate parties to service office equipment and troubleshoot issues.

Prepares and send communications and correspondence based on needs and direction of those within department/area. Provides marketing and communications support by coordinating, ordering, and/or creating promotional materials for events such as brochures, posters, and flyers.

Perform other related duties as assigned and based on departmental need.

Qualifications

• High School Diploma, or GED
• Strong problem-solving skills with the ability to work well in fast-paced and stressful environments
• Good time management skills with the ability to prioritize work
• Excellent human relations/customer service skills with the ability to respond effectively to sensitive inquiries or complaints
• Demonstrated understanding of and commitment to diversity, equity, and inclusion
• Ability to work independently as well as with a team
• Effective communication (written and oral) skills
• Public speaking and skills to develop presentations
• Ability to perform data entry with a high degree of accuracy
• Ability to evaluate information, interpret and analyze data, and develop reports
• Skill in program planning, implementation, and management
• Ability to train team members or student employees and schedule/coordinate work and activities of others
• Ability to cultivate and maintain relationships with leadership, faculty, staff, students, and external stakeholders/constituencies
• Ability to uphold a professional code of ethics and maintain confidentiality
• Knowledge of departmental technology and computing skills
• Skill in accounting and budget management
  

About Us
Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity’s most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.

Trinity College is an independent, nonsectarian liberal arts college for men and women, with approximately 2,200 undergraduate students and 200 faculty members, located in Hartford, Connecticut. Our Mission is “Engage. Connect. Transform.” As the preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives. Trinity is an actively engaged community of students, faculty and staff who work together to develop and sustain the intellectual and creative opportunities central to a first-class liberal arts education. Hartford, the state capital, provides many opportunities for cultural and social engagement.

The College is committed to building a representative and diverse faculty, administrative staff, and student body. Trinity is an Equal Opportunity/Affirmative Action Employer. Women and minorities are encouraged to apply. Applicants with disabilities should request, in advance, any needed accommodation in order to participate in the application process.

For all faculty positions, completion of the Ph.D. or appropriate equivalent is expected. Candidates should have a strong commitment to undergraduate and interdisciplinary teaching in a liberal arts context, and a well-articulated plan for sustained research. Trinity is especially interested in candidates who can contribute to the diversity and excellence of the academic community through their research, teaching, and service.