Posting Details
Title Information
Security Sensitive Position?
Yes
Hours of Work
8:00am - 5:00pm M-F
Position Details
Position Information
Posting Number
TSU203789
Official TSU Title
TRIO PROJECT COORDINATOR
Grant Title
TRIO PROJECT COORDINATOR
Job Description Summary / TWC Summary
The TRIO Talent Search Project Coordinator is responsible for the
active coordination, implementation, monitoring, and daily
operation of assigned TRIO Talent Search program activities and
services. The Project Coordinator serves as a key member of the
program team and is expected to demonstrate initiative, independent
judgment, accountability, professionalism, and a strong commitment
to student success.
The Project Coordinator assists the Project Director in planning,
coordinating, implementing, monitoring, and evaluating
comprehensive academic, career, personal, financial aid,
college-readiness, and postsecondary preparation services for
eligible middle and high school participants.
The position is responsible for ensuring that assigned student
services, recruitment activities, target-school outreach,
workshops, campus visits, parent activities, documentation,
reports, and program deliverables are completed accurately, timely,
and in accordance with federal TRIO regulations, grant objectives,
institutional policies, and established program deadlines.
The Project Coordinator is expected to maintain a consistent and
productive work schedule, remain actively engaged in assigned
responsibilities throughout the workday, and take initiative to
identify work that needs to be completed without waiting for the
Project Director to provide every task. When immediate assignments
have been completed, the Project Coordinator is expected to
proactively assist with student services, recruitment, outreach,
documentation, data review, program planning, target-school
engagement, and other departmental priorities.
The Project Coordinator will maintain regular communication with
the Project Director, provide timely updates regarding assignments
and projects, promptly communicate concerns or barriers, and accept
responsibility for the quality, accuracy, timeliness, and
completion of assigned work.
The position requires flexibility to work evenings, Saturdays,
summer activities, extended hours, overnight activities, and other
program events as required.
This is a Grant Funded position.
Essential Duties Summary
- Assist the Project Director with the planning, coordination,
implementation, monitoring, and evaluation of the TRIO Talent
Search program.
Coordinate assigned day-to-day program operations and ensured
that assigned responsibilities are completed accurately and within
established timelines.
Develop and maintain calendars, schedules, activity plans, work
plans, and other program documents as assigned.
Monitor assigned projects from planning through completion and
provided timely status updates to the Project Director.
Identify upcoming deadlines, program needs, and areas requiring
attention and take appropriate action without waiting for
direction.
Maintain organized documentation of completed activities,
student services, communications, and program deliverables.
Assist in ensuring that program activities comply with federal
TRIO regulations, grant objectives, institutional policies, and
program procedures.
Immediately communicate issues, delays, compliance concerns, or
barriers that may affect program operations or student
services.
Student Services
Provide comprehensive academic, career, personal, financial
aid, and college-readiness advising to assigned participants.
Assist students in developing academic, career, and
postsecondary goals.
Monitor participant academic progress, attendance, engagement,
and participation.
Identify academic, personal, financial, or other barriers that
may interfere with student success and make appropriate
referrals.
Provide proactive student follow-up rather than waiting for
students or families to request assistance.
Assist students with college admissions, scholarships,
financial aid, FAFSA completion, college selection, career
exploration, and postsecondary enrollment.
Provide students and families with accurate information
regarding postsecondary entrance requirements, financial aid,
scholarships, career pathways, and college-readiness
opportunities.
Maintain appropriate documentation of student contacts, advice,
referrals, interventions, and services.
Assist in providing services designed to improve secondary
school completion, postsecondary enrollment, persistence, and
college degree attainment.
Recruitment and Target-School Outreach
Assist the Project Director in developing and implementing
recruitment strategies to meet approved program enrollment
objectives.
Establish and maintain professional relationships with
target-school administrators, counselors, teachers, parents,
students, and community partners.
Conduct recruitment activities at assigned target schools and
community locations.
Identify, screen, document, and assist in enrolling students
who meet federal TRIO Talent Search eligibility requirements.
Participate in school orientations, parent meetings,
recruitment events, college fairs, community events, and other
outreach opportunities.
Maintain consistent follow-up with prospective participants and
families.
Develop and implement strategies to increase program
visibility, student engagement, recruitment, and retention.
Maintain an active presence in assigned target schools and
develop relationships that strengthen program services and
outcomes.
Program Activities and Events
Plan, coordinate, and implement academic-year and summer
program activities.
Assist with college tours, campus visits, career exploration
activities, workshops, cultural enrichment activities, financial
aid sessions, scholarship programs, and other educational
experiences.
Coordinate assigned logistics, including scheduling,
facilities, transportation, supplies, meals, communications, and
participant lists.
Assist with parent engagement activities and informational
sessions.
Participate fully in scheduled program activities and provide
appropriate student supervision.
Remain actively engaged and available throughout scheduled
activities and events.
Work evenings, Saturdays, summer sessions, extended hours, and
overnight activities when program responsibilities require.
Data, Documentation, and Compliance
Maintain accurate, complete, timely, and confidential
participant records.
Enter and maintain required student and program information in
the TRIO Blumen database and other authorized systems.
Review assigned records for accuracy and completeness and
correct deficiencies in a timely manner.
Maintain documentation of student services, recruitment,
activities, contacts, referrals, and outcomes.
Assist with federal, institutional, and program reports.
Assist with internal and external audits, monitoring visits,
evaluations, and program reviews.
Ensure assigned documentation is maintained in an organized and
audit-ready manner.
Protect the confidentiality and security of student information
in accordance with FERPA and applicable University
requirements.
Meet all established deadlines for data entry, documentation,
reports, student services, activities, and assigned projects.
Teamwork, Initiative, and Accountability
Maintain consistent productivity during scheduled work hours
and use work time appropriately to accomplish assigned
responsibilities and advance program objectives.
Take initiative to identify productive work when immediate
assignments have been completed, including student follow-up,
recruitment, target-school outreach, documentation, data review,
program planning, and other program priorities.
Avoid unnecessary delays in completing assignments and promptly
communicate when clarification or assistance is needed.
Maintain an organized system for tracking assignments,
deadlines, student follow-up, meetings, activities, and
projects.
Provide regular updates to the Project Director regarding major
assignments and projects.
Accept responsibility for the quality, accuracy, timeliness,
and completion of assigned work.
Work collaboratively with other TRIO programs, University
departments, target schools, and community partners.
Contribute to a positive, respectful, professional, and
solution-oriented workplace.
Demonstrate flexibility and willingness to assist with changing
program priorities and operational needs.
Participate in staff meetings, training, professional
development, conferences, and other activities as assigned.
Perform other related duties as assigned by the Project
Director or Executive Director.
% FTE
1.0
Hiring Range
$55,038.89 - $70,174.59
Education
Master’s degree from an accredited college or university in
Education, Counseling, Student Personnel, Higher Education
Administration, Social Work, Psychology, Public Administration, or
a closely related field.
Required Licensing/Certification
Valid Texas Driver’s License preferred.
Knowledge, Skills, and Abilities
Knowledge of:
- Federal TRIO regulations, U.S. Department of Education
policies, procedures, and program requirements.
- TRIO Talent Search program objectives, services, eligibility
requirements, and performance expectations.
- TRIO Blumen database and student/program data management.
- Academic advising, college access, career development,
financial aid, scholarships, and financial literacy.
- Student development and college-readiness practices.
- Barriers faced by low-income, first-generation, and underserved
students.
- Student recruitment, engagement, retention, family involvement,
and post-secondary preparation.
- Microsoft Office Professional Suite or similar
applications.
- Confidentiality, FERPA, student records, and appropriate
handling of student information.
Skill in:
- Planning, organizing, coordinating, and implementing multiple
program activities simultaneously.
- Problem-solving, critical thinking, and sound
decision-making.
- Managing time, priorities, assignments, and deadlines.
- Academic, career, and college-readiness advising.
- Student recruitment, outreach, engagement, and follow-up.
- Developing student goals and academic/postsecondary plans.
- Maintaining accurate records and documentation.
- Preparing reports and professional written communications.
- Using databases, spreadsheets, Microsoft Office, and other
technology.
- Communicating effectively with students, parents, school
personnel, University personnel, and community partners.
- Facilitating workshops, meetings, presentations, and group
activities.
- Working independently while maintaining appropriate
communication and accountability to the Project Director.
Ability to:
- Work independently and demonstrate initiative without requiring
constant direction or supervision.
- Maintain consistent productivity and appropriately utilize
scheduled work hours.
- Take ownership of assigned responsibilities and follow tasks
through to completion.
- Manage multiple priorities and meet established deadlines.
- Identify work that needs to be completed and proactively take
appropriate action.
- Maintain accurate, complete, organized, and timely
documentation.
- Communicate promptly regarding assignments, concerns, delays,
or barriers.
- Establish and maintain effective professional relationships
with students, families, schools, University personnel, and
community organizations.
- Work effectively as part of a collaborative, high-performing
team.
- Maintain confidentiality and exercise sound professional
judgment.
- Adapt to changing priorities and program needs.
- Work evenings, Saturdays, extended hours, summer sessions, and
occasional overnight activities as required.
- Travel locally and out of town, including overnight travel, for
program activities, conferences, training, and student events.
- Provide appropriate supervision and support to students during
program-sponsored activities.
- Demonstrate professionalism, dependability, flexibility,
accountability, and commitment to the TRIO mission.
- Perform other duties as assigned.
Work Experience
- Demonstrated experience working with Federal TRIO programs and
assisting low-income, first-generation, and/or underserved
students.
- Experience coordinating educational programs, student
activities, outreach initiatives, or related projects.
- Experience advising students regarding academic planning,
college admissions, financial aid, scholarships, and postsecondary
planning.
- Experience working with middle school and/or high school
students.
- Experience promoting postsecondary enrollment and college
degree attainment among low-income and potential first-generation
college students.
- Demonstrated ability to manage multiple assignments, meet
deadlines, maintain accurate records, and work independently.
- Demonstrated ability to establish effective relationships with
schools, students, families, University personnel, and community
organizations.
- Ability to maintain the security or integrity of critical
infrastructure, which may include communications systems, computer
networks and systems, cybersecurity systems, electrical grid,
hazardous waste treatment or water treatment system.
Working/Environmental Conditions
- Prolonged standing and/or walking.
- Handling light weight objects.
Desired start date
Position End Date (if temporary)
Posting Detail Information
UA EEO Statement
It is the policy of Texas Southern University to provide a work
environment that is free from discrimination for all persons
regardless of race, color, religion, sex, age, national origin,
individuals with disability, sexual orientation, or protected
veteran status in its programs, activities, admissions or
employment policies. This policy of equal opportunity is strictly
observed in all University employment-related activities such as
advertising, recruiting, interviewing, testing, employment
training, compensation, promotion, termination, and employment
benefits. This policy expressly prohibits harassment and
discrimination in employment based on race, color, religion,
gender, gender identity, genetic history, national origin,
individuals with disability, age, citizenship status, or protected
veteran status. This policy shall be adhered to in accordance with
the provisions of all applicable federal, state and local laws,
including, but not limited to, Title VII of the Civil Rights
Act.
Manual of Administrative Policies and Procedures
Close Date
09/24/2026
Open Until Filled (overrides close field)
No
Special Instructions to Applicants
Open to all applicants.
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a Master's degree from an accredited college or
university in Education, Counseling, Student Personnel, Higher
Education Administration, Social Work, Psychology, Public
Administration, or a closely related field?
- * Do you have demonstrated experience working with Federal TRIO
programs and assisting low-income, first-generation, and/or
underserved students?
- * Do you have experience coordinating educational programs,
student activities, outreach initiatives, or related projects?
- * Do you have experience advising students regarding academic
planning, college admissions, financial aid, scholarships, and
postsecondary planning?
- * Do you have experience working with middle school and/or high
school students?
- * Do you have experience promoting postsecondary enrollment and
college degree attainment among low-income and potential
first-generation college students?
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
- Official Transcripts
Optional Documents
- Other Document
- Reference Letter 1
- Reference Letter 2
- Reference Letter 3
