Job Description
Primary Duties
Recruitment and Retention
Coordinate presentations and provide information on program requirements to target school principals, counselors, teachers, students and parents to actively recruit and retain participants for the program. Recruitment and retention strategies also include delivering presentations during Program Orientations and to other external grant partners, community organizations, and other groups as needed to ensure the grant-specified number of students served is met. Actively research best practices and new strategies to ensure participant retention in program.
Establish, coordinate and maintain contact with the high schools served, colleges, universities and community partners building strong, positive working relationships and partnerships to effectively provide intentional and intrusive advising services for all UB participants.
Coordinate and facilitate workshops and seminars for all participants to gain skills and knowledge in career fields, leadership, character development, financial literacy, lifelong learning, cultural diversity, transfer and articulation agreements, career planning, and college preparation. Develop curriculum and deliver classroom instruction on these topics. Assist with the planning, coordinating and facilitation of all academic and summer program components for participants as outlined in grant and any other duties as required by program directors.
Directly responsible for initiating and coordinating the student advising process for all new and continuing TRIO UB students. Provide thorough academic advising services to maximize persistence of students in their chosen program with creation of individualized career and academic plans, portfolios, and college curriculum plans to ensure on-time high school graduation, guided pathway curriculum, transfer plans for post-secondary completion, and referral support services for all UB participants. Advise and educate parents and students during semester parent/student conferences on student progress, program requirements, student's academic goals while evaluating student's academic history, college ready assessments (ACT, SAT and Accuplacer), and academic progress via transcripts on a continual proactive basis.
Initiate, prepare and maintain accurate accounting records for all expenditures requested for advisement, recruitment, retention and service-learning activities provided to UB participants and ensure that guidelines outlined in the federal TRIO program regulations, EDGAR, OMB Super Circular, and procedures set by CSUP are strictly followed.
Coordinate, facilitate and serve as staff chaperone and supervisor during college campus visitations, service learning and cultural enrichment activities/events provided for program participants throughout Colorado, Wyoming, New Mexico, and all other states. Travel to off-campus sites with week-long, weekend and overnight stays required.
Assist with the coordination and facilitation of a six-week summer program for participants as outlined in grant.
Work with TRIO department staff to assist with the interview, evaluation and selection of qualified participants for the program. This includes preparation of all academic documentation from the school districts Information Systems and analysis and certification of this information to help determine UB student’s eligibility for entrance into the program as mandated in EDGAR and the Federal Register for TRIO programs.
Manage grant databases by entering student and program advising data into the Student Access database. Assist with longitudinal data collection for reporting in the Annual Performance Report for submission to the United States Department of Education for all current and prior participants. Prepare and present monthly statistical student and program data for staff meetings, reporting purposes and real-time decision making.
Attend professional development training.
Ancillary Duties
Active membership and participation in TRIO professional organizations: TRIO Alliance of Pueblo, Association of Special Programs in Region Eight (ASPIRE), and Council for the Opportunity in Education (COE) to gain knowledge of best practices and participate in trainings and workshops.
Minimum Qualifications
Primary Duties
Recruitment and Retention
Coordinate presentations and provide information on program requirements to target school principals, counselors, teachers, students and parents to actively recruit and retain participants for the program. Recruitment and retention strategies also include delivering presentations during Program Orientations and to other external grant partners, community organizations, and other groups as needed to ensure the grant-specified number of students served is met. Actively research best practices and new strategies to ensure participant retention in program.
Establish, coordinate and maintain contact with the high schools served, colleges, universities and community partners building strong, positive working relationships and partnerships to effectively provide intentional and intrusive advising services for all UB participants.
Coordinate and facilitate workshops and seminars for all participants to gain skills and knowledge in career fields, leadership, character development, financial literacy, lifelong learning, cultural diversity, transfer and articulation agreements, career planning, and college preparation. Develop curriculum and deliver classroom instruction on these topics. Assist with the planning, coordinating and facilitation of all academic and summer program components for participants as outlined in grant and any other duties as required by program directors.
Directly responsible for initiating and coordinating the student advising process for all new and continuing TRIO UB students. Provide thorough academic advising services to maximize persistence of students in their chosen program with creation of individualized career and academic plans, portfolios, and college curriculum plans to ensure on-time high school graduation, guided pathway curriculum, transfer plans for post-secondary completion, and referral support services for all UB participants. Advise and educate parents and students during semester parent/student conferences on student progress, program requirements, student's academic goals while evaluating student's academic history, college ready assessments (ACT, SAT and Accuplacer), and academic progress via transcripts on a continual proactive basis.
Initiate, prepare and maintain accurate accounting records for all expenditures requested for advisement, recruitment, retention and service-learning activities provided to UB participants and ensure that guidelines outlined in the federal TRIO program regulations, EDGAR, OMB Super Circular, and procedures set by CSUP are strictly followed.
Coordinate, facilitate and serve as staff chaperone and supervisor during college campus visitations, service learning and cultural enrichment activities/events provided for program participants throughout Colorado, Wyoming, New Mexico, and all other states. Travel to off-campus sites with week-long, weekend and overnight stays required.
Assist with the coordination and facilitation of a six-week summer program for participants as outlined in grant.
Work with TRIO department staff to assist with the interview, evaluation and selection of qualified participants for the program. This includes preparation of all academic documentation from the school districts Information Systems and analysis and certification of this information to help determine UB student’s eligibility for entrance into the program as mandated in EDGAR and the Federal Register for TRIO programs.
Manage grant databases by entering student and program advising data into the Student Access database. Assist with longitudinal data collection for reporting in the Annual Performance Report for submission to the United States Department of Education for all current and prior participants. Prepare and present monthly statistical student and program data for staff meetings, reporting purposes and real-time decision making.
Attend professional development training.
Ancillary Duties
Active membership and participation in TRIO professional organizations: TRIO Alliance of Pueblo, Association of Special Programs in Region Eight (ASPIRE), and Council for the Opportunity in Education (COE) to gain knowledge of best practices and participate in trainings and workshops.
Minimum Qualifications
- Bachelor’s degree
- Valid unrestricted driver’s license
- Proven written communication skills
- Willing and able to travel in or out of state for training and conferences and with students on college tours, leadership, and cultural experiences as outlined in grant
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