Report significant academic changes to the Chair, DUS,
Executive Director and the Registrar’s Office.
Provide period reports to the Executive Director and other FAS
administrative offices
Independently and proactively develops working relationships
with internal and external constituents to facilitate
administrative grouping business and problem solving (Financial
Office, Registrar’s Office, OUE, etc.)
Work closely with the Directors of Undergraduate Studies,
oversees/develops student programs and monitors student progress
toward degree requirements
Prepare reports as requested by Registrar Office and funding
proposals relating to professional development.
May collaborate with faculty and staff on student engagement
efforts (University fairs, welcome dinners for students, etc.)
Chair Assistant
- Provide general administrative support to the Chair
- Tracks and maintains departmental faculty records
- Supports departmental committees
- As needed, provides day-to-day support to the department such
as ordering supplies, submitting expenses, sorting mail, and
providing front-desk assistance to visitors
- Perform general office duties including photocopying, scanning,
filing, ordering office supplies, placing catering orders, and
reserving space for meetings and events.
- Supports the Chair and/or other department leaders on
department/program-wide initiatives by scheduling meetings or
events, or helping with logistics.
- Drafts and distributes internal and external
reports/communications on behalf of the Chair, as needed (to
internal and external constituents).
- Coordinates and leads preparations for department faculty
meetings, drafts meeting agendas and minutes.
- Proofread and edit documents, including student recommendation
letters on behalf of the Chair
- Use Concur and B2P (Buy-to-Pay) financial platforms to process
payments, invoices, reimbursements, and corporate card
statements.
- Support faculty teaching by scheduling courses, and posting
course materials, announcements, and student assignments/office
hours via Canvas, the course management platform. Arrange course
packets and obtain copyright for course materials, and arrange AV,
catering, and other set-up needs. May support online learning with
remote learning tools such as Zoom and video editing software.
Event and Program Support
- Coordinates and supports a variety of department-wide events
and/or meetings, working with central services as needed.
- Under the general guidance of the Chair & Undergraduate
Faculty Director, serve as the lead administrator for
grouping-level projects or programs.
- Assist with coordinating departmental conferences and lectures,
including arranging media, catering, guest outreach, materials,
accommodation, and travel.
Working Conditions:
- This position is fully on-site in Cambridge, MA and does not
offer any hybrid flexibility
Qualifications
Basic Qualifications:
- Three or more years of related experience in an office
environment; education beyond high school may count towards
experience.
Additional Qualifications and Skills:
- Administrative experience in a customer service or
operations-oriented office preferred.
- Ability to prioritize work in an environment with multiple
conflicting interests
- Ability to work independently with minimal supervision and
handle complex and confidential information with discretion
- Proven ability to work independently and collaboratively as
part of a team.
- Must have excellent communication and interpersonal skills and
have the ability to resolve with sensitivity and accuracy, a wide
range of issues from inquiring students, faculty, and other
entities.
- Excellent organizational and interpersonal skills, and ability
to prioritize work and delivery timely task completion with
competing deadlines and frequent interruptions in an active
office.
- Must have the ability to work in fast past paced environment
with minimal supervision.
- Excellent computer skills as well as willingness to learn new
applications. High degree of proficiency with entire Microsoft
Office Suite to include Outlook, OneNote, Excel, Adobe products,
and Google Suite.
Additional Information
- Standard Hours/Schedule: 35 hours per week
- Visa Sponsorship Information: Harvard University is
unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity, Education and
Reference Checks required,
Other Information:
- All formal offers will be made by FAS HR.
Work Format Details
This position has been determined by school or unit leaders that
all duties and responsibilities must be performed at a Harvard or
Harvard-designated location. Certain visa types may limit work
location. Individuals must meet work location sponsorship
requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 055. Please visit
Harvard's Salary Ranges to view the
corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to
support a healthy work-life balance and your physical, mental and
financial wellbeing. Because here, you are what matters. Our
benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting
on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition
assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our
Benefits & Wellbeing
Page .
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to
equal opportunity and
non-discrimination . We seek talent
from all parts of society and the world, and we strive to ensure
everyone at Harvard thrives. Our differences help our community
advance Harvard's academic purposes.
Harvard has an
equal employment opportunity policy
that outlines our commitment to prohibiting discrimination on the
basis of race, ethnicity, color, national origin, sex, sexual
orientation, gender identity, veteran status, religion, disability,
or any other characteristic protected by law or identified in the
university's
non-discrimination policy . Harvard's
equal employment opportunity policy
and
non-discrimination policy help all
community members participate fully in work and campus life free
from harassment and discrimination.
