Unit: Offc of Strategic Enrollment Mngmnt
Department: Office of the Univ Registrar
Department Summary:
The University Domicile Appeals Coordinator accurately determines
the domicile status of students at VCU, assists the
university admissions offices, and the University Appeals Committee
for Domicile. Responsibilities include but are
not limited to: reviewing applications and supporting documentation
to determine eligibility for in-state educational
privileges; counseling applicants, students, and other university
officials regarding domicile requirements; providing
training for FERPA, Banner, Domicile, and other Registrar’s Office
processes to the University community; assisting
with records processing, maintaining university files of Domicile
applications and related documentation, etc.
Duties & Responsibilities:
Serves as the University Domicile Appeals Coordinator: (30%)
- Reviews applications and supporting documentation to determine
eligibility for in-state educational privileges (reduced tuition
charges) according to Section 23-7.4 of the Code of Virginia.
Notifies students and appropriate officials of decisions in
reference to Domicile status.
Enters decisions into the University Student Information System
and records them in Change of Domicile Log.
Counsels students and other university officials regarding Domicile
requirements: (20%)
- Answers questions from students and colleagues pertaining to
State of Virginia requirements for in-state tuition
eligibility.
- Make available in-state tuition forms and advise on completion
of forms and documentation required.
Document maintenance: (15%)
- Maintains university files of Domicile applications and related
documentation
- Forwards all files and documentation to Chairperson of Domicile
Appeals Committee for applicants desiring to appeal domicile
decisions, and to University Counsel for cases to be heard in
Richmond Circuit Court.
- Represents the Office of the University Registrar in court if
needed.
Coordinates the Domicile Appeals Hearing (15%)
- Creation and maintenance of all Domicile appeals files
- Scheduling of appeals hearings; selection and compensation of a
court reporter for hearings.
- Communication with students, committee members, and staff about
hearing details and results.
Assists with Records Processing (10%)
- Maintains Historic Repeat file and places historical repeats on
student records as needed.
- Assists with processing suspended student records.
- Adjusts readmitted students’ academic standings as needed.
Assists with Training and Outreach ( 5%)
- Provides training for FERPA, Banner, Domicile, and other
Registrar’s Office processes to the university community as
needed
- Correctly answers inquiries from students, faculty, and the
University community concerning enrollment related information by
referring to appropriate policies, procedures and regulations.
- Maintains current knowledge of policies and procedures.
Performs other duties as assigned: (5%)
- Assists with other Registrar’s Office projects and
responsibilities as assigned.
Other Position Details:
- This position is eligible for flexible work arrangements, up to
40% remote work.
Qualifications:
Minimum Qualifications
- Excellent reasoning and communication skills. Ability to
maintain positive interactions with students, parents, faculty, and
staff.
- Ability to analyze and interpret information on government
documents presented by students for domicile determination.
- Ability to learn and apply Code of Virginia domicile
regulations.
- Demonstrated experience working in and fostering an environment
of respect, professionalism and civility with a population of
faculty, staff, and students from all backgrounds and experiences,
or a commitment to do so as a staff member at VCU.
Preferred Qualifications
- Bachelor’s degree
- Prior experience in an Admissions or Records and Registration
area; preferably in a position requiring knowledge of the Code of
Virginia domicile regulations.
Salary Range: Up to $48,000
Benefits : All full-time university staff are eligible for
VCU’s robust
benefits
package that includes comprehensive health benefits, paid annual
and holiday leave, generous tuition benefits, retirement planning
and savings options, tax-deferred annuity and cash match programs,
employee discounts, well-being resources, abundant opportunities
for career development and advancement, and more.
FLSA Exemption Status: Non-Exempt
Hours per Week: 40
Restricted Position: No
ORP Eligible: No
Flexible Work Arrangement: Hybrid
University Job Title: 35114N - Sr Coordinator SS 1
Posting Closes: 9/17/26 at 11:55PM
