& Commencement Specialist
Job No: 562205
Work Type: Staff
Location: Southern California: Long Beach
Categories: Bargaining Unit: Unit 9 - CSUEU - Technical
Support Services, Appointment Type: Temporary, Time Basis: Full
Time
Join the vibrant community at California State University, Long
Beach (CSULB)!
Located just three miles from the Pacific Ocean, CSULB offers an
inspiring workplace and an exceptional Southern California
lifestyle. Our 322-acre campus-one of the largest in the CSU
system-serves more than 42,000 students and is known for its
commitment to student success, innovation, and impactful academic
and research initiatives.
As a member of the CSULB community, you'll experience a dynamic
environment filled with cultural landmarks, collaborative energy,
and opportunities to make a meaningful difference.
Work-life balance thrives here. Long Beach blends coastal
relaxation with urban vibrancy, offering miles of beaches,
year-round sunshine, a thriving arts and food scene, and convenient
access to both Los Angeles and Orange County. It's an ideal place
to grow your career while enjoying everything Southern California
has to offer.
Join the California State University (CSU) and explore career
opportunities that advance student success and strengthen
California's future-offering competitive compensation,
comprehensive benefits, and professional growth.
Job Summary
The University Events & Commencement Specialist plays a key
role in planning and delivering high-profile university events and
commencement ceremonies that shape the experiences of students,
families, faculty, staff, and guests. Responsibilities include
event intake, project timeline development, budget tracking,
logistics, communications, vendor and campus partner coordination,
event technology and data management, training support, and event
assessment.
Key Responsibilities
- University Commencement: Coordinate and implement assigned
planning and operational activities for University Commencement
ceremonies. Develop and maintain project timelines, communication
plans, logistics, campus and vendor coordination, registration,
ticketing, guest management, ceremony programs, rehearsals, and
related events. Support staff, student assistants, and volunteers;
monitor progress and event data; and identify and elevate issues
requiring management attention.
University Events: Coordinate assigned University Relations
events from intake through execution. Consult with event
requesters; develop event plans, budgets, timelines, and logistics;
coordinate campus partners and vendors; and ensure adherence to
university policies and approved plans.
Department
University Events/Commencement
Time Base
1.0 time-base, 40 hours per week.
Duration of Appointment
This is a temporary position for one year with no permanent status
granted. Temporary assignments may expire prior to the ending
date.
Classification
Events & Conference Planner II
Compensation
Salary placement is determined by the education, experience, and
qualifications the candidate brings to the position, internal
equity, and the hiring department's fiscal resources.
- Hiring Range: The hiring range for this position is $4,617
(Step #1) - $5,518 (Step #10) per month commensurate with
candidate's education, experience, skills, and training.
- CSU Classification Salary Range: The CSU Classification Salary
Range for this position is $4,617 (Step #1) - $6,727 (Step #20) per
month.
Benefits
At California State University (CSU), we prioritize the health,
growth, and success of our employees. Our benefits program reflects
our commitment to your overall well-being.
To be eligible for full benefits, employees must be appointed at
least half-time (.50 FTE) with an appointment lasting more than six
months and one day. Benefits eligibility and offerings may vary
based on appointment type, classification, and applicable
collective bargaining agreement. Eligible employees may have access
to a comprehensive benefits package that can include:
- Paid Time Off: Up to 24 vacation days per year
(based on employee group and/or length of service), 14 paid
holidays, and 12 sick days annually with unlimited accrual.
- Health Coverage: A variety of medical, dental,
and vision plans.
- Retirement Plans: Participation in the CalPERS
defined benefit plan, along with voluntary savings options such as
403(b), 401(k), and 457 plans.
- Educational Benefits: Tuition fee waiver
programs for eligible employees; dependent eligibility varies by
employee group and bargaining unit.
- Employee Assistance Program (EAP):
Confidential counseling and support services for employees and
their families.
- Additional Benefits: Wellness programs,
professional development opportunities, and insurance options
including life, disability, and pet insurance.
Candidates are encouraged to review the appropriate
CSU Employee Benefits Summary for details specific to their
position. Additionally, the
CSU Total Compensation Calculator is available to help
prospective employees understand the full value of the CSU benefits
package and how it complements base salary.
Knowledge, Skills, and Abilities
Ability to work with a variety of offices and individuals in
planning, coordinating, and implementing complex university events.
Ability to work calmly in a fast-paced, hectic, high profile
environment. Ability to prioritize multiple responsibilities and
work under pressure with constant interruptions. Ability to make
decisions and take initiative in solving problems. Ability to
handle multiple tasks and to prioritize them. Familiarity with
University fiscal procedures. Experience working with students and
the public. Ability to interact positively with staff and on- and
off-campus vendors. Thorough knowledge of various computer programs
(i.e. Microsoft Office suite, Drupal, Adobe Photoshop, ln Design,
Contribute, etc.) and other office equipment. Knowledge of Tassel a
plus.
Ability to maintain a safe work environment. Ability to efficiently
and accurately track and complete paperwork. Ability to track and
complete multiple short-term and long-term projects that require a
high degree of analysis and accuracy in a fast-paced environment.
Must be a self-starter, willing to "roll-up sleeves" to get things
done. Ability to identify and resolve problems independently, to
learn new processes and procedures, and take a proactive approach
to process improvement. Ability to communicate with an ethnically
and culturally diverse campus community. Ability to follow all
university policies, procedures, and guidelines including but not
limited to safety, civility, information security, and
non-discrimination policies and procedures. Ability to contribute
to a positive university experience for each and every student and
assist in achieving the university's commitment to a "vision of
excellence."
Education and Experience
• Equivalent to a bachelor's degree in a related field and three
years of related experience required.
• Occasional evenings, weekends, and ability to access off-site
event.
Licenses
• Valid CA Driver's License preferred.
Application Procedures
Click "Apply Now" to complete the CSULB Online Employment
Application.
Please fill out the application completely. It is important that
all sections of the online application are completed fully and
accurately. Be sure to include all relevant education and
experience. Your application will be used to determine whether you
meet the minimum qualifications for this position.
Physical Summary
Light work - Job involves some lifting of medium
weight objects (10-20 pounds) and/or 10% - 20% of the job involves
standing or walking.
Additional Information
CSULB is not a sponsoring agency for staff and management positions
(i.e. H-1B Visas).
A background check (including a criminal records check) must be
completed satisfactorily and is required for employment. CSULB will
make a conditional offer of employment, which may be rescinded if
the background check reveals disqualifying information, and/or it
is discovered that the candidate knowingly withheld or falsified
information. Failure to satisfactorily complete the background
check may affect the continued employment of a current CSU employee
who was conditionally offered the position.
Due to the nature of this position, current CSULB employees are
subject to a criminal record check unless they have successfully
completed a criminal background check through CSULB with in the
past 12 months.
Equal Employment Statement
Consistent with California law and federal civil rights laws, CSULB
provides equal opportunity in employment without unlawful
discrimination or preferential treatment based on race, sex, color,
ethnicity, national origin, or other protected status. CSULB
complies with Title VI of the Civil Rights Act of 1964, Title IX of
the Education Amendments of 1972, the Americans with Disabilities
Act (ADA), Section 504 of the Rehabilitation Act, the California
Equity in Higher Education Act, California's Proposition 209 (Art.
I, Section 31 of the California Constitution), other applicable
state and federal anti-discrimination laws, and CSU's
Nondiscrimination Policy. We prohibit discriminatory preferential
treatment, segregation based on race or any other protected status,
and all forms of discrimination, harassment, and retaliation in all
university programs, policies, and practices.
California State University Long Beach expects respectful,
professional behavior from its employees in all situations. Acts of
harassment or abusive conduct are prohibited. Demonstrated
appropriate professional behavior, treating others with civility
and respect, and refusing to tolerate abusive conduct is expected
of all employees.
Accommodations
We provide reasonable accommodations to applicants and employees
with disabilities. Applicants with questions about access or
requiring a reasonable accommodation for any part of the
application or hiring process should contact
StaffHR-Accommodations@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system,
is a State of California Employer. As such, the University requires
all employees upon date of hire to reside in the State of
California.
As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/" href="https://calstate.policystat.com/policy/10899725/latest/"
target="_blank" rel="noopener noreferrer">CSU Out-of-State
Employment Policy prohibits the hiring of employees to perform
CSU-related work outside the state of California.
Application Closes: 30 September 2026
To apply, visit https://careers.pageuppeople.com/873/lb/en-us/job/562205
je-3bac8a13f6904e0595e40f293acf1eec 
