Job No: 541373
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Executive/Director/Management, Health Care Administration/Support
Department: 29290100 - MD-EMERGENCY MED-AED
Job Description
Classification Title:
AST DIR, Health Care Admin
Classification Minimum Requirements
Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.
Job Description:
The University of Florida, College of Medicine, Department of Emergency Medicine (DEM), actively seeks a motivated and experienced individual to join us as the Assistant Director of Provider Workforce Strategy and Administration.
The Assistant Director of Healthcare and Provider Workforce Administration leads workforce strategy and operations for the Department of Emergency Medicine, ensuring 24/7/365 coverage across all practice locations. Reporting to the Vice Chair of Administrative Affairs, this role manages scheduling approximately 60 daily shifts for physicians, fellows, clinical faculty, and APPs with a focus on optimizing utilization, productivity, documentation compliance, and performance outcomes.
The UF Department of Emergency Medicine proudly maintains an affiliation with UF Health Shands Hospital, a distinguished 1,162-bed teaching facility renowned for its Level 1 trauma center and cutting-edge burn center. As the primary referral center for North Central Florida, our institution stands as a beacon of excellence in healthcare. This affiliation underscores our commitment to top-tier medical care and innovation.
Key Responsibilities:
Key responsibilities include managing the PRN physician group, OPS, and locum tenens operations (onboarding, integration, and utilization); leading workforce analytics and cross-functional projects; overseeing APP recruitment and the scribe program; and enforcing timely note completion to support billing and compliance. The Assistant Director also supports strategic planning, workforce projections, and emergency preparedness, and advises on workforce policy to ensure alignment with institutional and regulatory standards.
Provider Workforce Strategy and Leadership
- Lead strategic workforce planning for physicians, faculty, fellows, and APPs
- Align workforce utilization with departmental, organizational, and patient care goals
- Oversee workforce analytics and scheduling performance metrics to guide provider deployment
- Lead the PRN physician group (~25% of workforce), ensuring effective deployment and integration
- Drive long-term workforce planning through forecasting and staffing projections
- Partner with departmental and health system leadership to align staffing with clinical priorities
- Oversee provider documentation compliance, monitoring timely note completion with clinical leadership
- Direct cross-functional projects to improve workforce efficiency, documentation compliance, and operational workflows
- Participate in emergency preparedness and disaster response planning for provider deployment
- Co-lead the Provider Workforce Clinical Scheduling and Utilization Committee with the Vice Chair of Clinical Affairs
Clinical Scheduling and Operations Management
- Oversee scheduling operations ensuring 24/7/365 coverage across five clinical sites
- Manage approximately 60 daily shifts across emergency, observation, and inpatient care
- Oversee real-time staffing adjustments based on patient volume, acuity, and operational needs
- Review and approve leave requests per guidelines while maintaining site coverage
- Collaborate with the Administrator on Call and site/clinical leadership to resolve urgent staffing issues
- Oversee OPS and locum tenens scheduling, onboarding, and utilization tracking
- Ensure accurate implementation of faculty effort allocations and assignment changes in schedules
- Coordinate scheduling workflows that reinforce timely, complete provider documentation
Program Oversight and Operational Support
- Lead operational reporting on staffing utilization, coverage trends, and workforce analytics
- Direct recruitment, onboarding, and education processes for APPs
- Supervise the departmental scribe program and associated staff
- Lead special projects within provider workforce administration
- Manage day-to-day PRN and locum administration, including compensation support and serving as primary liaison with staffing vendors
- Drive continuous improvement in workforce operations through data analysis and process optimization
- Monitor note completion trends and address barriers with clinical leadership
Schedule: 8:00 am - 5:00 pm Monday through Friday, with additional hours depending upon specific deadlines.
The City of Gainesville:
Gainesville, home to the University of Florida, is ranked #1 best city to move to in Florida by USA Today. Centrally located in North Florida, it offers a blend of small-town charm and big-city amenities, with close proximity to major airports, family entertainment, and some of the best beaches in the world. Known for its beautiful landscapes and urban forest, Gainesville is a hidden gem that provides year-round outdoor activities, award-winning college sports, and a rich cultural scene. The University of Florida and UF Health are the leading employers in the area, making Gainesville an excellent place to work and raise a family. Learn more about Florida's premiere health system, UF Health, and the advantages of living in Gainesville at UF Health Destination.
Expected Salary:
The annual salary ranges between $105,000 - $110,000 and is commensurate with education and experience.
At the University of Florida, we are committed to the well-being and professional growth of our employees. Our benefits package is designed to support your health, work-life balance, and financial security:
- Generous Paid Leave: Enjoy 22 days of paid vacation, 13 days of paid sick leave, 11 paid Holidays, and 8 weeks of paid parental leave.
- Individual and Family Health Insurance Benefits
- State of Florida Retirement Plan Options
- State of Florida Basic Life Insurance
- Public Service Loan Forgiveness Eligible Employer
- Professional Development Opportunities
- Wellness Programs available to employees
For more details on our comprehensive benefits, visit UF Benefits.
Required Qualifications:
Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.
Preferred
- Master's in Healthcare Administration (MHA), Business Administration (MBA), Public Health (MPH), or related field
- Progressive leadership experience in healthcare operations, physician workforce management, or academic medicine
- Expertise in complex clinical scheduling and provider workforce planning in a multi-site, 24/7 environment
- Experience managing physician, APP, PRN, and/or locum tenens workforce operations
- Strong analytical skills with experience in workforce data, productivity metrics, and operational reporting
- Proven ability to lead staff, manage teams, and oversee operational programs
- Experience collaborating with physician leadership and senior executives
- Knowledge of emergency medicine, acute care operations, or similar high-acuity clinical environments
- Familiarity with workforce management systems, EMRs, and reporting/analytics tools
- Demonstrated ability to lead process improvement, change initiatives, and operational optimization efforts
Special Instructions to Applicants:
To be considered, candidates must submit the following documents:
- A cover letter detailing relevant experience and qualifications.
- A current resume/CV.
For questions, please reach out to EM-Careers@ufl.edu
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No
Applications Close: 18 October 2026
To apply, visit https://explore.jobs.ufl.edu/en-us/job/541373
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.