priorities. This position will maintain a high level of knowledge of division programs, activities, goals, priorities, and commitments, a high level of independence and accountability for speaking on behalf of executive leadership, and a high level of judgment and discretion concerning division operations. This individual is frequently called upon by directors and departmental administrators in the division to answer questions directed to leadership. The responsibilities of this position are to relieve executive leadership of as many matters as possible that do not demand personal attention.
- Schedule meetings and manage executive calendars
- Create a database to help manage data collection for various projects and events
- Correspond in writing and verbally on behalf of executive leadership
- Create an electronic division newsletter via Mailchimp platform and collect stories
- Participate in divisional process improvement and procedure discussions
- Implement new processes and reinforce existing processes in collaboration with other administrative assistants within the division
- Collaborate effectively with campus business partners to assist in the planning and execution of events hosted by executive leadership, to include but not limited to catering orders, space reservations, coordination emails/phone calls, and guest confirmations
- Develop communication and presentation materials per project needs
- Handle electronic and physical files supporting division business
- Keep records of reports and manage contacts for the division
- Coordinate signature routing workflows for contracts
Is Time Limited: Yes
Wolfpack Perks and Benefits:
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:
Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Job City & State: Raleigh, NC
Classification Title: Temporary-Technical/Paraprofessional
Working Title: UTS- Temporary Executive Administrative Assistant
Work Schedule: 40 hours; Monday - Friday from 8 am - 5 pm
Other Work/Responsibilities:
Minimum Experience/Education: High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
Department Required Skills: -Calendar Management, Scheduling
- Event Planning
- Document Preparation
- Organization
- Strong Communication
- Attention to Detail
-Google Suite
Preferred Years Experience, Skills, Training, Education:
- Bachelors degree and 2 years prior experience in an academic administrative support role coordinating meetings, schedules, projects, and events.
- Experience working both independently and as part of a close-working team in a fast-paced, executive-level setting requiring initiative, strong organization, flexibility, and the prioritization of multiple demands.
- Experience with exercising judgment and discretion in establishing, interpreting, and applying a wide range of administrative policies and procedures
- Experience establishing and maintaining effective working relationships with college and university personnel, government or other agency officials, and the general public
- Experience with prioritizing requests in a fast-paced and demanding environment
- Experience drafting and formatting standard office communications and a variety of other written materials
- Proficient with Microsoft Office Suite or similar software, particularly Microsoft Word and Excel
- Familiar with PeopleSoft
Required License or Certification: n/a
Valid NC Driver's License required?: No
Commercial Driver's License Required?: No
Anticipated Hiring Range: $30-35/hourly
Job Open Date: 08/03/2026
Quick Link: https://jobs.ncsu.edu/postings/233715
