UWG Foundations Controller

About Us

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation.Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more!

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.

Location

Our campus is located at 1601 Maple Street, Carrollton, GA 30118.

Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses.

Job Summary

The UWG Foundations Controller is the assistant manager of the Advancement Services Department, and serves as controller to the three institutionally related foundations in Advancement Services care: UWG Foundation, Inc. and subsidiaries (UWGF), UWG Real Estate Foundation (UWGREF) and subsidiaries, and UGW Athletic Foundation (UWGAF), collectively "the UWG Foundations". As such responsibilities include, but are not limited to, accounting and financial reporting functions of the Foundations; cash management and monthly reconciliations; departmental staff engagement, development and management; oversight of the Foundations' accounting systems; and contributing to departmental and divisional strategic goals. Assists the UWG Foundation's Chief Financial Officer (CFO) with annual foundational operating budgets preparation, and reporting. Assists the CFO with compliance functions such as annual financial audits and federal and state information returns.

Responsibilities

1. Accounts Receivable Function Management
Ensures trained personnel correctly enter and account for all charitable donations, pledges and planned gift agreements, and any other revenue sent to the Foundations in accordance with GAAP and IRS regulations. Ensures all donor charitable gift entries, acknowledgements, and pledge reminders are processed timely and comply with IRS regulations. Responsible for year-end review of outstanding pledge commitments, calculating allowances for doubtful accounts and related discounts, and, ultimately decides with CEO, CFO, and Development which outstanding pledges are deemed uncollectible. Responsible for enforcing Accounts Receivable policies and procedures of the Foundations. Assists the constituent relationships management system with database functionality, and reporting. Provides back-up assistance to CRM director for user accounts set-up and issues, system issues and resolution, and Accounts Payables Function Management: Ensures trained personnel correctly enter and account for all requests for payment and/or reimbursements from the Foundations in accordance with GAAP and IRS regulations. Responsible for reviewing and approving all requests for payment and/or reimbursement; verifying substantiation documents; and initiating bank wires.

1b. -
Endowments/Scholarships Support: Responsible for Fundriver Balance systems for entering monthly investments performance data. Ensures annual allocations and donor endowment and scholarship reports are produced and processed timely and accurately. Responsible for enforcing Endowment Accounting policies and procedures of the Foundations.

2. Ensures all journal entries to the GL are entered timely, completely, and acc
This includes, but is not limited to, monthly entries from the bond trustees, endowment trustee(s) and other institutional accounts.
Also includes timely reconciliation of the Foundations' banks, trustees, and other institution's monthly statements. Assists the CFO in timely, complete and accurate reporting of the Foundations' financial positions and operations. This includes, but is not limited to, Statement of Financial Position, Statement of Activities, Statement of Cash Flows, related comparative reports, and individual or grouped project reports. Coordinates the annual independent audit as well as all jurisdictional returns and registrations. Responsible for Accounting and Financial policies and procedures of the Foundations. Assists the CFO with annual compliance deliverables including, but not limited to, independent financial audits, federal and state information/tax returns, state charitable solicitations registrations, and municipal bonds required continuing disclosures for respective foundations

3. Assists the CFO in preparation of the Foundations' operational and organization
This includes, but is not limited to, developing budgets, loading budgets into an accounting database, monthly budget-to-actual reporting, and working with colleagues on budget training, issues and projections. Responsible for the functionality, maintenance and security of the Foundations' financial/accounting databases. This includes, but is not limited to, ensuring database is structured and functioning properly for users; ensuring user accounts and database security policies and procedures are followed; new users training; and troubleshooting database issues and resolving in timely manner. This position is expected to continually learn features and functionality of the databases to maximize resource capacity and efficiency in processes and reporting. Assists the CFO with general department management including, but not limited to, staff engagement & development, supplies and travel orders, building management and operations, departmental and divisional goal setting. Responsible for supervised personnel's well-being, professional development, annual performance evaluations, and workload management & balancing

Required Qualifications

Educational Requirements
Bachelors Degree

Required Experience
Microsoft Office (all products) proficiency; Knowledge of GAAP; 4 or more years of experience in accounting capacity with increasing level of responsibility; good communication and interpersonal skills; and proven ability to solve problems and manage projects.

Preferred Qualifications

Preferred Educational Qualifications
Masters Degree

Preferred Experience
Experience with Blackbaud constituent & accounting databases; basic knowledge of relational databases; and basic knowledge of contract and charitable giving laws. CPA and/or AICPA notforprofit certification is preferred.

Proposed Salary

Salary is commensurate with experience.

Knowledge, Skills, & Abilities

ABILITIES
Works well under pressure while delivering accurate financial reporting. Strong ability to work collaboratively across different departments to ensure all Foundation policies and procedures are adhered to. Provide strong leadership and the ability to train, mentor, and manage accounting staff. Deep understanding of GAAP accounting, particularly FASB standards specific to nonprofits. Knowledge of IRS guidelines, 990 filing, and laws governing 501(c)(3) entities. Strong level of internal controls that allow for the safeguarding of revenue, costs, and budgets, Strong
ability to translate complex financial data for non-finance managers and board members. Expertise in fund accounting software such as Blackbaud.

Physical Requirements: Office Environment - Work normally performed in a typical interior
work environment.

SKILLS
Skilled in forecasting, cash management, and strong oversight of accounts payables and receivables.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.