"Variable Hours Officer- Post-Award Support"

Position Summary

The Variable Hours Officer (VHO) will provide high-level support for research administration activities, with a primary focus on pre-award compliance deliverables (e.g., progress and final reports), post-award financial closeout, and internal reporting. The VHO will also serve as liaison to Sponsored Project Administration Finance and act as a key resource in ensuring timely and accurate salary distributions, cost transfers, and financial reconciliations. Additionally, the VHO will assist with a strategic special project to develop and maintain holistic profit and loss (P&L) statements for individual investigators, enabling improved oversight of research expenses, IDC recovery/utilization, and sustainability planning.

Responsibilities

Pre-award

• Coordinate and prepare administrative components of progress reports and final reports for grant-funded projects.
• Track sponsor deadlines and ensure timely submission of deliverables
• Assist in collecting other pre-award documents as needed (biosketches, other support, budget justifications)

Post-award

• Perform timely salary distributions and cost transfers to avoid salary suspense and ensure allocability of charges
• Coordinate with SPF to resolve issues related to post-award management, including overdrafts and closeout corrections.
• Review final financial statements and assist in reconciling outstanding items prior to closeout.
• Provide support in updating Budget Tool quarterly

Special Project: Investigator Financial Dashboard

• Assist with the development and implementation of a P&L style financial statement for each investigator.
• Track research revenues and expenses, IDC recovery and utilization, and discretionary fund balances
• Generate regular financial summaries to support forecasting, budgeting, and planning

Other Duties

• Support department-wide budget development tools and process improvements
• Maintain documentation and internal SOPs related to financial workflows and reporting
• Participate in special projects and ad-hoc analyses as needed

Minimum Qualifications

Requires a bachelor’s degree and 2+ years of research administration or financial management experience (or equivalent combination of education and experience)

Other Qualifications

• Strong understanding of sponsored projects lifecycle, including NIH and other federal sponsors.
• Experience with post-award financial operations (salary distribution, cost transfers, closeout)
• Proficiency in Excel and data analysis; experience with financial dashboards preferred
• Excellent organization, communication, and time management skills