"Vendor Management Relationship Associate Director"

Department Summary

The Office of the Vice Chancellor and Chief Financial Officer advises the Chancellor and Executive Vice Chancellor and Provost regarding academic and budgetary planning issues and allocation of campus resources, including issues involving students, faculty, staff, space, and university finances. The office also manages the key campus planning processes and data sets that support these decisions, and performs a central role in UCLA's systems of internal control and accountability. The office also is responsible for the capital planning and finance, real estate, design and construction of all campus capital projects.

Position Summary

The Vendor Management Associate Director is responsible for the administration, operational optimization, and strategic management of vendors engaged in outsourced activities, projects, and programs, with a strong focus on Article 5 (covered services), small business partnerships, and vendor relationship management. This role involves close collaboration with key stakeholders and systems to ensure vendor monitoring for payment, taxation information, and system enhancements for compliance. This position will interface with IT departments throughout UCLA and work strategically with all vendors (corporate, LLC, Self-employed, speakers, etc.) that service UCLA. A key aspect of the Associate Director's role is achieving organizational objectives through the coordinated efforts of subordinate staff, ensuring alignment with departmental goals. The position involves overseeing multiple vendor relationships, driving systemwide programs, and providing strategic leadership. The Associate Director is responsible for setting operational objectives, developing work plans, and delegating assignments to managers, with senior management reviewing these objectives to assess operational success. The role also includes managing program resources, monitoring budget compliance within divisions and departments, and maintaining control over financial and operational performance. Additionally, the Associate Director plays a critical role in developing, modifying, and executing policies and guidelines that have immediate operational impacts and systemwide effects. Decisions made in this role have significant implications, and failure to meet goals could lead to increased costs, personnel challenges, and delays in project timelines.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Extensive experience in vendor management. (Required)
• Oriented in client services and has a demonstrated ability to think critically and analyze complex information (Required)
• Proven ability to direct and organize department work functions efficiently to build a consensus at varying organizational levels both campus-wide and system-wide. (Required)
• Demonstrated strong verbal and written presentation skills and has the ability to provide clear information. (Required)
• Strong collaborative skills with the ability to interact effectively with senior administrators, vendors, and purchasing professionals from other locations/departments. (Required)
• Demonstrated strong interpersonal relationship skills both in one-on-one and group situations to work effectively across the organization at all levels. (Required)
• Demonstrated ability to quickly evaluate complex issues and formulate multiple logical and objective resolutions. (Required)
• Demonstrated management and conflict resolution skills to effectively lead and motivate others including the ability to hire, train, evaluate, and discipline staff. (Required)
• Strong ability to structure and organize work to achieve specific deliverables in an environment characterized by tight deadlines with competing and frequently changing priorities. (Required)
• Demonstrated skill in negotiating and persuading with all levels of staff to arrive jointly at decisions, conclusions or solutions. (Required)
• Broad knowledge of applicable program policies, practices, and systems regarding purchasing in the public sector and working knowledge of University of California procurement policies and procedures. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in related field or equivalent combination of education and work experience. (Required) And
• Master's Degree in related field or equivalent combination of education and work experience (Preferred) Or
• Juris Doctor (JD) Degree or equivalent combination of education and work experience. (Preferred)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Conflict of Interest: The position is subject to the University Conflict of Interest Code required by the Political Reform Act of 1974. The candidate(s) selected will be required to complete financial statements for public record.
• 5% Ability to travel for University business.

Schedule

Monday - Friday, 8:00 a.m. to 5:00 p.m. and/or variable based on operational needs

Union/Policy Covered

99-Policy Covered