"VENDOR ONBOARDING ANALYST"

Job Description

Location: Oakland
Job ID: 79882

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

Department Overview

The Business Resource Center (BRC) aims to build a strong foundation for UCOP financial operations, allowing departments to focus on their core duties. Our goal is to standardize procedures and controls to ensure maximum service to departments, as well as efficient, controlled and compliant transaction processing for administrative functions. BRC staff strive to provide excellent service while demonstrating accountability to stakeholders, including the Regents and the public.

Position Summary

Uses professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Applies professional vendor compliance concepts to tax assignments where analysis of data requires a review of a variety of factors and from multiple sources. Has internal and external contact on a regular basis. Review and creation of vendor sites within Oracle to ensure proper tax withholding's are implemented. Review and update bank details for vendors as well as foreign vendors review and vetting. Update and maintain vendors w-9 and tax reporting compliance for 1099 and 1042's. Coordinate with UC System-wide Payroll to create/change suppliers to receive death benefits, ensuring that the correct tax reporting settings are used. Create guest traveler vendor profiles to be exported to Concur for non-employee travel reimbursements. This is a hybrid position with two (2) days per week onsite in Oakland, CA. Please note this posting is for two (2) positions.

Key Responsibilities

• 55% Establishes and maintains suppliers sites. Review all supplier documentation to ensure we have all the required and necessary backup to establish a supplier profile. Vetting of information and management of secure folder for Docusigned forms. Create/change the supplier in Oracle, ensuring that the correct tax reporting settings are used.
• 20% Regularly review supplier procedures for process improvements and policy/regulatory compliance.
• 10% Provides analytical support for the accounts payable team regarding tax compliance. Review and establish foreign supplier profiles, ensuring that the correct tax reporting settings are used.
• 10% Assists in the editing and publishing of updates to document internal procedures as related to supplier site requirements. Manage third party review process to ensure that suppliers are screened to identify restricted suppliers (Visual Compliance is used by University of California Office of the President).
• 5% Under general supervision, researches and gathers information for supplier vetting; regulatory compliance related issues and / or vendor selection and support activities.

Experience

Required Qualifications
Minimum 2 years tax compliance, vendor setup and maintenance

Preferred Qualifications
Minimum 1 year non-resident alien tax compliance procedures

Skills and Abilities

Required Qualifications
Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, sound judgment and decision making. Ability to function effectively and communicate across multiple teams verbally and in writing. Ability to adapt to changing priorities during high volume seasons for fiscal close and year end procedures for tax reporting. Proficiency in the use of spreadsheet and database software such as Oracle.

Preferred Qualifications
Working knowledge of vendor compliance and requirements, policies and procedures. Strong knowledge of foreign vendor compliance and required documentation. Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

Education

Required Qualifications
Bachelor's Degree OR the equivalent of 6 years related experience without a Bachelor's degree

Preferred Qualifications
Bachelor's degree in related area and / or 2 yrs equivalent experience / training

Job Title

Financial Services Analyst 2

Job Code

004627

Salary Grade

Grade 19

Payscale

$36.88 to $40.00 per hour

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging