"Vice Chancellor/Chief Financial Officer"

Job Description

Special Note: This position is designated as a Senior Administrative Position (see Help Topics on Welcome Page for additional details).

Definition: Serves as the executive responsible for the directing of financial and business management operations of the District including the development and implementation of strategies, policies, programs, models, controls, and standards to insure the financial integrity and sound business performance of the colleges and support of the overall operational and strategic missions of the District.

Typical Duties:

• Develops an overall financial plan an business services plan for the District and provides high-level financial analysis consistent with the Districts vision and long-range plans.
• Acts as the Districts top finance and business expert by recommending management decisions related to long and short-range financial and business management objectives, plans, policies, and actions.
• Directs the analysis of financial, budget, accounting, risk management, and procurement reports and activities to measure current and forecast future performance levels, deficiencies and requirements which may affect the ability of the District to meet financial, regulatory and operational performance standards and goals.
• Develops projections of revenue and expenditures, and constructing alternative financial models for use in financial planning.
• Participates in the development of performance measures designed to provide timely communication to operating departments regarding their financial performance and achievement of financial and business management goals and objectives.
• Provides technical advice and assistance to executives of the District on complex problems related to financial planning, general and special funds accounting, payroll, student financial aid management, investment activities and internal controls, procurement, and risk management.
• Develops and/or reviews proposals for new or revised legislation, funding mechanisms, regulations, and controls affecting financial and business activities of the District.
• Represents the Districts financial position and business interests before federal, state and local legislative and administrative bodies, with the financial community at large, and other educational institutions.
• Plans, develops, directs, evaluates and controls the Districts treasury operations which include cash management, investment management, risk management and tax management.
• Analyzes projects and implementing cash management strategies based upon projected income.
• Conducts studies of cash on hand and cash flow requirements to determine investment schedules.
• Manages the Districts investment portfolio.
• Analyzes and monitors the market status of current and proposed investments.
• Represents the District in securing investment bonds from underwriters.
• Ensures availability of funds for debt service payments and proper accounting for bond funds.
• Oversees maintenance of accounting records of investments, including forecasting and apportioning investment income.
• Advises College Presidents on the appropriate investment of local funds.
• Recommends internal control policies, guidelines, and procedures for business, financial and general operational activities of the District.
• Represents the District with external auditors and representatives of financial and regulatory institutions and agencies.
• Serves as a member of the Chancellors executive cabinet; advised the Chancellor and other District executives on a wide range of finance and business administration matters that impact District and college planning and operations.
• Explores, assesses the feasibility, and implements information systems technology to support the business and financial management of the District.
• Integrates operations and drives collaboration among District and college operational units engaged in business and financial management activities.
• Directs the selection, training, and supervision of assigned unit personnel to ensure proficient performance and a productive environment.
• Directs and/or prepares correspondence, reports, and presentations related to assigned areas.
• Performs related duties as assigned.

Distinguishing Characteristics: A Vice Chancellor/Chief Financial Officer is the executive responsible for directing the District's financial and business management operations which include treasury, general and special funds accounting, budget, payroll, tax, risk management, procurement, and related activities. The Incumbent in this class is also responsible for directing the establishment of financial and accounting system controls and standards and ensuring timely financial and statistical information for management and/or Board use. A Director of Budget and Management Analysis is responsible for planning, developing, implementing, managing and evaluating the Districts budget and financial resources. A Director of Accounting plans, organizes, coordinates, evaluates, and directs the Districts general and special funds accounting, payroll, and related operations.

Supervision: General direction is received from the Chancellor. General supervision is exercised over management, professional, and supervisory staff assigned to the functional areas of responsibility.

Class Qualifications:

Knowledge of:

• Principles, theories and concepts of financial management
• Principles, methods, and techniques of budgeting
• Principles, methods, techniques of accounting and cost accounting with an emphasis on governmental accounting
• Principles, theories and concepts of fund management, investment, and debt administration
• Principles and practices of banking institutions and financial markets
• Principles and practices of governmental procurement and contracting
• Principles, concepts, and practices of risk management
• Principles, concepts, and practices related to business insurance
• Research, statistical, and forecasting methods used in financial analysis and management
• Sources and bases of funding for post-secondary educational institutions and programs in the State of California
• Federal, state and local laws, ordinances, codes, and regulations related to financial management of a community college
• State legislative processes and procedures
• Capabilities of computer systems and applications applicable to assigned areas of responsibilities
• Organization, functions, and inter-relationships of operating units and programs of the District
• Principles and practices of organization and management
• Principles and practices of business and public administration
• Principles of supervision and training

Ability to:

• Formulate a clear organizational vision and appropriate operational goals and objectives for the management of fiscal programs and assigned business functions
• Direct the financial planning, investment, and assigned business services activities of the District in a manner that is data and principle driven, manages risk and insurance compliance
• Formulate long and short-range financial plans
• Support business needs and innovation in a diverse array of financial and business programs and activities through the use of information technology systems
• Successfully navigate and thrive in a multi-institution context through persuasion, consensus, and effective communication
• Develop and implement operating policies and procedures for assigned functional areas to ensure institutional effectiveness and compliance with performance standards and goals
• Recognize critical elements of problems, develop and evaluate data, determine solutions, and make logical recommendations
• Interpret and apply laws, rules, regulations, and policies related to financial planning and internal audit operations
• Drive and implement change and continuous improvement to meet organizational goals
• Anticipate conditions, plan ahead, establish priorities, and meet schedules
• Act independently and promptly to situations and events
• Integrate technology into business decisions and operations
• Effectively utilize computer systems and software in the performance of duties
• Prepare effective written communications, reports, and presentations
• Maintain high levels of professional integrity, judgement, and commitment
• Effectively collaborate, influence, and gain confidence of District officials and leadership groups in a shared governance environment
• Foster trust and confidence; earn support from internal and external constituencies
• Effectively communicate highly technical information concisely and in understandable terms
• Evaluate program operations and staff
• Stimulate teamwork and promote cohesiveness to achieve District goals
• Establish and maintain effective working relationships with a diverse pool of District staff and representatives of government agencies and various private organizations
• Travel to offsite meetings and events

Entrance Qualifications:

Education and Experience:

A. A bachelor's degree from a recognized university preferably with a major in finance, accounting, business administration, public administration, or a related field AND ten years of recent full-time, paid, professional-level experience in a senior management position with responsibility for corporate/entity wide financial operations of an organization employing 500 or more employees. Experience must have also included experience with risk management and procurement as well as the supervision of professional-level employees. Experience with a public educational institution is highly desirable.

OR

B. A master's degree from a recognized university with a major in finance, accounting, business administration, public administration, or a related field AND eight years of recent full-time, paid, professional-level experience in a senior management position with responsibility for corporate/entity wide financial operations of an organization employing 500 or more employees. Experience must have also included experience with risk management and procurement as well as the supervision of professional-level employees. Experience with a public educational institution is highly desirable.

Special: A valid Class "C" California driver's license must be obtained within 10 days of obtaining residency in the State of California. Travel to locations throughout the District is required. Must meet the requirements for bonding.

Benefits: Medical and dental insurance and vision care plans are provided for employees and their dependents. A $50,000 life insurance policy is provided free of charge for each employee. New employees receive 12 full-pay days and 88 half-pay days of illness leave. 19 paid holidays per year. 24 Vacation days annually. May accrue up to 400 hours. Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty. Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security. Employee Assistance Program.

Selection Process: The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

Reasonable Accommodations: Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class. In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.