"Vice President for Finance and Administrative Services"

Job Details

Job Title

Vice President for Finance and Administrative Services

Summary

The Vice President for Finance and Administrative Services is the chief financial officer of the College, with responsibility for leadership and policy development for financial planning, budgeting, accounting and procurement services, business operations, risk management, and facilities management. As a member of the President’s Executive Team and Cabinet, participates in the development of institutional objectives, strategies, policies, analysis, and plans. Supervises staff and oversees the following administrative organizations: accounting, operations and maintenance, business office, public safety, and human resources. Also is responsible for the College’s facility and liability insurance and the 403(b) Oversight Committee. Maintains an ongoing business and organizational relationship with the appropriate officials and employees of federal, state, community, school district and other educational institutions, and other business entities and organizations which have financial or legal relationships with the College. Negotiates with external organizations and builds relations with banks, bondholders and other sources of financing and financial services. Leads a customer service oriented division of finance and operations to serve internal and external customers. Utilizes excellent oral and written communication skills and excellent interpersonal skills with students, faculty, staff members and the Board of Trustees and the community. Actively participates in College activities and represents the college in the community as a member of the College’s Executive Team. The Vice President for Finance and Administrative Services reports directly to the President.

Duties and Responsibilities

• Directly supervises the Controller, Director of Budgeting & Purchasing, Director of Facilities Management, Safety/Emergency Management Coordinator and Executive Director of Human Resources.
• Advises the President and other members of the College’s leadership team on matters related to financial and administrative functions.

Budget

• Works with the VP of Enrollment Management & Sites to set the projected enrollment for credit hours.
• Assures proper fiscal and budgetary management of all operations and services of the College.
• Responsible for the implementation of the planning and budget cycles in preparing and updating the College’s annual budgets in accordance with the College Planning and Assessment budgetary cycle.
• Oversees the timely preparation of College's annual operating and capital budgets, including the production of all related internal and external documentation, for review and approval, where applicable, by the Board of Trustees and the sponsoring school districts.

Finance

• Maintains expertise in federal and state policies and regulations as they pertain to the community college.
• Maintains a firm understanding of the PA Department of Education funding requirements and recommends policies and procedures that ensure the College is in compliance with the funding requirements; and coordinates the accurate accounting of reimbursable FTEs and economic development FTEs.
• Ensures compliance with rules and regulations and financial reporting compliance for all externally funded grants, contracts and special projects.
• Provides oversight of financial transactions to assure accuracy of internal and external financial reports and to assure compliance with all college policies and procedures.
• Provides modeling and financial forecasts.
• Oversees and maintains an effective and efficient system of internal controls validated through internal audit procedures.
• Prepares and administers the capital equipment and lease expense budgets.
• Oversees the coordination and assists with all activities of the external auditors, all year end accounting functions and the preparation of all audit schedules.
• Responsible for compilation of financial data, reports and analysis for the collective bargaining process and serves on the Negotiations Committee.
• Responsible for all data and compliance with new Bond issues as well as required filings for all existing issues.

Contracts and Risk Management

• Oversees contract and lease management, real estate, and construction functions and is responsible for the maintenance of all documents related thereto.
• Responsible for ensuring all Insurance exposures are covered in collaboration with the College selected Insurance Broker.
• Communicates and meets regularly with the business managers of the sponsoring school districts on matters governed by the college’s Operating Agreement related to the college’s finances, budgets, and capital assets.
• Working with college leadership, ensures that all related Middles States Association’s Characteristics of Excellence are implemented in a timely and efficient manner.
• Provides financial information to college faculty and staff in a manner that facilitates effective decision making and supports the College’s Strategic Plan.

Cash Management

• Coordinates College investments to assure maximum return on investments in Certificate of Deposits and money market funds.
• Ensure a competitive process is utilized in the selection of banking partners.

Administrative

• Provides leadership and vision for oversight and management of College business and financial operations, capital projects, facilities management, and College’s risk management.
• Maintains excellent working relationships with the other PA community college chief business officers and participates in activities of the Pennsylvania Commission for Community Colleges.
• Prepares, or oversees the preparation of, and submits all reports required by local, state, and federal law pertaining to the financial areas of the college.
• Responsible for ongoing review and administration of financial aspects of the College’s strategic plan.
• Prepares monthly agendas, reports and other information as the resource person to Finance and Facilities Committee as well as other committees of the Board of Trustees as needed.
• Serves on President's Cabinet and Executive Teams.
• Prepares and administers annual budget for Finance Department.
• Serves as assistant treasurer to Board of Trustees.
• Responsible for compilation of financial data, reports and analysis for the collective bargaining process.
• Carries out special projects as may be assigned.

Facilities

• Oversees the Facilities department.
• Responsible for managing budgets for capital projects.
• Ensures bid awards and construction projects follow reasonable timelines.
• Participates in the Environmental Health & Safety Committee.
• Works with the Director to update the Facilities Master Plan.

Human Resources

• Oversees all facets of the Human Resources Office.
• Provides leadership during the collective bargaining process.
• Ensures compliance with the Policies and Regulations manual.

Public Safety

• Oversees the Public Safety Department.
• Ensures a comprehensive Safety Plan is in place at all times.
• Participates in the Critical Incident Team.
• Works with the department to establish Public Safety Policies and regulations.
• Carries out special projects as may be assigned.

Required Qualifications

Education

• Master's degree in Business Administration, Public Administration, Finance, Accounting or related field from an accredited institution or active Certified Public Accountant license.

Certifications

• Act 153 Clearances (Act 34 PA Criminal Background, Act 151 PA Child Abuse History, Act 114 FBI Clearance Fingerprinting).
• Must be bondable.

Work Experience

• Minimum of five years' of increasingly responsible, senior level finance and operations experience.
• Experience and proficiency with computerized accounting systems and Microsoft office products.
• Evidence of successful administrative leadership that demonstrates exceptional organizational, communication, interpersonal, budget financial reporting, negotiation and personnel management skills.

Knowledge, Skills, Abilities

• Must be able to explain complex budget items to a wide audience. Ability to develop and executive long range financial plans and align resources with college’s strategic goals and mission.
• Must possess a high level of work skills and behaviors including: teamwork/cooperation, initiative and strategic thinking customer service, and commitment to continuous professional growth in skills and knowledge. Strong analytical and problem solving skills to forecast budgets, identify efficiencies and make data driven decisions.

Preferred:

• Master’s degree from an accredited institution and active Certified Public Accountant license.
• Fund accounting and bond issuance experience.
• Minimum of ten years' financial management and supervisory experience in higher education particularly at a community college or publicly funded institution.
• Knowledge of local, state, and federal regulations pertaining to postsecondary educational institution's financial operations.
• Experience over seeing facilities operations, capital projects, maintenance and auxiliary services.
• Experience in Human Resources and Public Safety.
• Experience with Ellucian Banner.
• Experience working with collective bargaining units.
• Bi-lingual (Spanish)

Physical Demands

While performing the duties of this job, the employee is frequently required to sit; use hands to handle or feel; reach with hands and arms; talk and hear. The employee may regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The noise level in the work environment is usually quiet to moderate.

LCCC is an equal opportunity employer.

LCCC Internal candidates must apply within 15 days of posting.

To apply, please submit a cover letter, resume and unofficial transcript through our online application system at www.lccc.edu/jobs.