Position Details
Position Information
Budget Title
Community Relations Associate
Campus Title
Visual Communications Specialist
School/Division
Institutional Advancement, Division of
Department
Marketing Office
Staff Sub-Type
Staff & Administration
Salary Level
SL2
Salary Range
$55,000 + depending on experience (DOE)
Salary Determination
Starting salary rates are based on multiples factors which may include the position’s major responsibilities, the applicant’s background including education, work experience, and key competencies, the university’s strategic priorities, internal peer equity and external market analyses, applicable federal, state, and local laws and negotiated labor contracts.
Position Effort
Full-Time
If Part-Time, enter FTE:
Is this a temporary position?
No
If Temporary, enter End Date:
Position Summary
The Visual Communications Specialist supports the development and execution of SUNY Cortland’s visual brand across print and digital channels. Working under the direction of the Assistant Director of Creative Services, this role designs and produces marketing and enrollment materials that are consistent, high-quality, and aligned with institutional priorities. The position supports photography, asset management, and brand compliance efforts across the university. Through creative design and visual storytelling, the role helps advance the university’s marketing, communications, and enrollment objectives.
- What makes SUNY Cortland a great place to work?Our positions provide predictable salary progressions, and many offer permanency.
- Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement.
- SUNY Cortland prioritizes work-life balance and well-being in all forms. The university’s state-of-the-art Student Life Center is free for employees to use, with membership options for families. Alternate work schedules are available with a supervisor’s approval.
- Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding.
- Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region’s offerings
Major Responsibilities
- Design and ProductionDesign and produce print and digital materials, such as enrollment marketing, signage, and collateral.
- Develop layouts and production-ready artwork.
- Assist in the development and refinement of design templates and visual assets.
- Prepare files for print and digital distribution, ensuring quality and accuracy.
- Support creative campaign execution through the development of visual content and supporting graphics.
- Brand Compliance and Quality Assurance (QA) SupportSupport enforcement of brand standards through design execution, review, and revisions.
- Apply university brand standards across a variety of communications and marketing projects.
- Assist in reviewing designs for consistency in typography, color, imagery, and visual presentation.
- Revise creative assets based on feedback from Creative Services leadership and stakeholders.
- Utilize approved templates, design systems, and visual assets to maintain brand consistency.
- Participate in proofing and quality assurance reviews for design accuracy and production readiness.
- Ensure files are properly formatted and prepared for print and digital distribution.
- Photography and Content CaptureCapture and edit photography for marketing, communications, and institutional storytelling.
- Photograph university events, student experiences, campus life, and academic activities.
- Perform basic photo editing, retouching, cropping, and optimization for multiple platforms.
- Coordinate photography logistics.
- Assist in the creation of visual content for enrollment, advancement, athletics, and institutional initiatives.
- Support multimedia projects through image selection and visual storytelling.
- Asset ManagementOrganize, tag, and maintain the university’s photo and visual asset library.
- Maintain metadata, file naming conventions, and archival standards.
- Upload, catalog, and distribute approved visual assets for university use.
- Assist with image selection and retrieval for marketing and communications projects.
- Support management of templates, graphics, and shared creative resources.
- Ensure assets are properly licensed, documented, and stored.
- Creative Services Support and WorkflowSupport project intake, proofing, and production coordination. Provide backup to the Assistant Director.
- Assist in managing project schedules, priorities, and deliverables.
- Coordinate with university partners to gather content, specifications, and project requirements.
- Track project status and support workflow management processes.
- Assist with vendor coordination and production logistics, as assigned.
- Support department-wide creative initiatives and special projects.
- Digital Adaptation
- Adapt assets for web, social, and digital platforms.
- Resize and optimize graphics, photography, and visual assets for multiple channels.
- Create digital graphics for social media, websites, email marketing, and digital signage.
- Support development of platform-specific creative assets and campaign materials.
- Ensure digital content maintains brand consistency across channels.
- Assist with updates and maintenance of digital communications assets.
- Functional and Supervisory RelationshipsReports to: Assistant Director of Creative Services
- Works closely with: Creative Services team, Marketing and Communications staff, Admissions, Athletics, and other university partners
- Required QualificationsBachelor’s degree in graphic design, visual communications, or a related field
- Demonstrated proficiency in graphic design and layout principles
- Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator) or equivalent tools
- Experience photographing events, people, and campus environments and editing images for marketing and communications purposes.
- Strong attention to detail and ability to manage multiple projects and deadlines
- Preferred QualificationsExperience working in higher education or a marketing/communications environment
- Familiarity with brand standards and asset management systems
- Experience designing both print and digital platforms
- Experience with digital asset management ( DAM ) systems
- Experience with Adobe Express, or similar content-creation platforms
- Experience creating social media graphics and digital campaigns
- Knowledge of accessibility principles ( WCAG ) for digital communications
- Knowledge, Skills & AbilitiesStrong visual design and layout skills
- Attention to detail and commitment to brand consistency
- Ability to manage multiple projects and meet deadlines
- Ability to balance creative design with university brand standards
- Knowledge of photography composition and image selection
- Understanding of visual storytelling principles
- Strong organizational and time management skills
- Ability to collaborate effectively with a range of stakeholders
- Working knowledge of print and digital production processes
- Basic understanding of digital design best practices (web, social, accessibility)
About the University
EEO Statement
SUNY is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. Applicants who require a reasonable accommodation to participate in the application, interview, or hiring process may request an accommodation by contacting our HR ADA Coordinator in Miller Room 302, 607-753-2302, hr@cortland.edu. Requests for accommodation will be considered consistent with applicable law. This process is separate from, and does not require, any voluntary self-identification of disability status.
Job Close Date
Posting Detail Information
Posting Number
S26037
Review Start Date
09/28/2026
Open Until Filled
Yes
Quick Link for Direct Access to Posting
https://jobs.cortland.edu/postings/11708
Special Instructions
Special Instructions to Applicant
Special Instructions to Applicant
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Did you submit a portfolio for review?
- Yes
- No
- * Are you currently authorized to work in the United States on a full-time basis as visa sponsorship is not available for this position?
- Yes
- No
- * Do you or will you need visa sponsorship?
- Yes
- No
- Are you currently employed by SUNY Cortland? If so, please indicate what type of employee.
- UUP Professional
- UUP Faculty
- Management Confidential
- Research Foundation
- Represented by CSEA, PBANYS or PEF
- Full Time Lecturer
Documents Needed to Apply
- Required DocumentsCurriculum Vitae or Resume
- Cover Letter
- Other - See Special Instructions to Applicants
Optional Documents