"Vital Statistics Records Assistant"

Position Summary

The Medical Information Specialist ensures that medical record and hospital systems reflect the patient care provided at the medical center and outlying sites. The medical information specialist conduct tasks and activities to support health system and community connect affiliates in support of Medical Information Management operations functions. These include but are not limited to: Vital Statistics, Release of Information, Data Completion/Transcription, Data Integrity Management, and Document Imaging. The medical information specialist ensures compliance with hospital policies, procedures and bylaws through medical record-keeping standards.

Minimum Education Required

One year experience (1000 hours course work or training) in customer service or communications, including analyzing & interpreting information; 6 mos. experience (600 hours training) in operation of computer and related peripheral equipment; 3 mos. experience (300 hrs course work) in information research & analysis. Additional Qualifications: Some positions require 3 mos. exp. (300 hrs course work) in supervision management; 3 mos. experience (300 hours course work) in interviewing.

Vital Statistics Specialist

• Assembles birth certificate packets and delivers them to the nursing stations on Labor and Delivery, and Postpartum units
• Interviews new mothers to facilitate completion of the birth worksheet (may include weekends and holidays)
• Facilitates completion of the paternity affidavits for the Central Paternity Registry
• Notarizes paternity affidavits
• Completes Vital Statistics Worksheets by abstracting mothers risk factors, infections, procedures, and complications and abstracting babies vaccinations, risk factors, and anomalies from IHIS
• Types birth certificates in OVRS (ODHs Integrated Perinatal Health Information System)
• Audits and proofreads birth certificates before certifying
• Prints a complete and final copy of each birth certificate and worksheet and scans into OnBase
• Certifies each birth certificate and submits it electronically to the Columbus Health Department
• Preps and mails paternity affidavits to Central Paternity Registry
• Interacts with Columbus Health Department & Ohio Department of Health staff for questions regarding birth certificate process
• Coordinates submission of homebirth paperwork to the Ohio Department of Health
• Generates proof of birth documents when requested

All Specialists - Miscellaneous Duties

• Complete productivity worksheets on daily basis and submits to manager
• Retrieves departmental mail and answers phones
• Organizes, boxes, and labels paper loose for storage
• Requests charts from offsite storage
• Investigates and researches issues
• Opens and sorts incoming mail
• Performs cleaning and maintenance on scanners
• Provides cross coverage of other positions
• Other duties or special projects as assigned

Physical/Visual/Mental Requirements

• Able to move a stack of medical records (not more than 25 pounds) from one location to another.
• Ability to walk or move around campus for 75% of time worked on daily basis
• Able to enter and research data from a computer keyboard.
• Able to accurately type 25 words per minute
• Able to use terminal digit system and alphabetize work
• Able to communicate clearly with contacts as noted above, both in-person and on the telephone.
• Able to concentrate and pay attention for periods of time up to 4 hours to perform such tasks as filing loose material or assembling medical records.
• Able to respond to emergency situations and announcements.